11. Declaration *
Pasifika Vibes Festival 2024 - Volunteer Agreement & Code of Conduct
This Volunteer Agreement and Code of Conduct ("Agreement") is made between the Pasifika Vibes Festival Organisers, namely Pasifika Families Inc. ("Organisers") and the undersigned volunteer ("Volunteer"). By signing this Agreement, the Volunteer agrees to the following terms and conditions while performing volunteer duties or attending any volunteer meetings before, during, or after the Pasifika Vibes Festival event scheduled to be held on Monday 6th May 2024, at Pine Rivers Showgrounds, 757 Gympie Rd, Lawnton QLD 4501 (“Event”):
1. Binding Contract: This Agreement serves as a legally binding contract between the undersigned Volunteer and the Organisers. By signing this Agreement, the Volunteer acknowledges their commitment to uphold the terms and conditions stated herein and acknowledges that failure to comply may result in termination of their volunteer role and potential legal consequences.
2. Intellectual Property and Copyright: All intellectual property rights, including but not limited to photographs, videos, written content, and promotional materials related to the Event, are the sole property of the festival organisers, Pasifika Families Inc. Volunteers are prohibited from using such materials for personal or commercial purposes without explicit written consent from the Organisers.
3. Adherence to Festival Code of Conduct: The Volunteer agrees to adhere to the Festival Code of Conduct at all times. This includes maintaining a high standard of behaviour, respect, and professionalism while representing the festival. The Festival Code of Conduct can be found here: https://pasifikavibesfestival.com/terms-of-entry/.
4. Non-Poaching Clause: The Volunteer agrees not to approach any stall-holders, entertainers, or stakeholders with the intention of poaching them for their own or other third-party aims, agendas, or events.
5. Prohibition on Solicitation: The Volunteer agrees not to approach any festival attendees with the aim of soliciting them or selling them any goods, services, or ideas for their own or other third-party aims, agendas, or events.
6. Compliance with Festival Terms and Conditions: The Volunteer agrees to comply with the terms and conditions of entry to the festival, as well as all festival policies and procedures. The Festival Terms and Conditions can be found here: https://pasifikavibesfestival.com/terms-of-entry/.
7. Respect for Privacy and Confidentiality: The Volunteer will respect the privacy and confidentiality of all individuals and information encountered while volunteering, unless disclosure is legally mandated.
8. Prohibition of Discrimination and Harassment: The Volunteer agrees to create an inclusive environment free from discrimination, harassment, and retaliation. This includes respecting the diversity and dignity of all individuals.
9. Safety and Compliance: The Volunteer agrees to follow all safety guidelines and instructions provided by the Organisers and to report any hazardous conditions or concerns to the Organisers immediately.
10. Use of Festival Property and Resources: The Volunteer agrees to use festival property and resources responsibly and only for the purposes of festival-related activities.
11. Reporting Obligations: The Volunteer must report any unethical behaviour, policy violations, or concerns to the Organisers promptly.
12. Reporting Issues: Volunteers are required to report any issues, incidents, or concerns to the Organisers immediately, including breaches of conduct by others.
13. Alcohol and Drug-Free Environment: The Volunteer agrees to abstain from the use of alcohol and illegal substances while performing volunteer duties.
14. Drug and Alcohol Policy: Volunteers must comply with the festival's policy regarding drugs and alcohol, which prohibits their use during volunteering hours.
15. Media and Public Statements: The Volunteer agrees not to make any unauthorised public statements or media releases on behalf of the festival or the Organisers.
16. Termination of Volunteer Role: The Organisers reserve the right to terminate the volunteer role of any individual who breaches this Agreement or behaves in a manner that is not consistent with the values and standards of the festival.
17. Respectful Interaction: Volunteers must interact respectfully with vendors, entertainers, stakeholders, and attendees. Any communication should be professional and solely related to the Event on the day.
18. Non-Contact Clause: Volunteers are restrained from contacting any of the vendors, entertainers, stakeholders, or attendees for personal gain or purposes unrelated to the Event. All communications must be strictly within the scope of the festival's activities and under the direction of the Organisers.
19. Professional Conduct: Volunteers are expected to conduct themselves in a manner that positively reflects the values and ethos of the Event. This includes appropriate dress, language, and behaviour.
20. Punctuality and Reliability: Volunteers must adhere to the schedules and commitments agreed upon, arriving on time and fulfilling their assigned duties.
21. Confidentiality: Volunteers must maintain the confidentiality of any sensitive information they may come across in their role, including personal data of attendees, operational details, or internal communications.
22. Conflict of Interest: Volunteers must disclose any conflicts of interest that might impact their role at the festival, including relationships with vendors or entertainers.
23. Property Care: Volunteers must take care in handling festival property and equipment, using them responsibly and returning them in the condition they were received.
24. Compliance with Laws: Volunteers must comply with all relevant laws and regulations while participating in the festival, including those related to health and safety.
25. Termination of Role: The Organisers reserve the right to terminate a volunteer's role for breach of any of these terms and conditions or for any conduct deemed inappropriate or harmful to the festival's reputation or operations.
By submitting this form, I, the above named Contact person on this form, acknowledge my understanding and acceptance of these Volunteer Terms and Conditions and Code of Conduct. This Agreement is effective upon the submission of this form and remains valid for the duration of my involvement with Pasifika Vibes Festival.