BECOME A STALLHOLDER AT PASIFIKA VIBES FESTIVAL 2026
Join one of South East Queensland’s largest Pacific and multicultural festivals.
Showcase your products, food, services or organisation to thousands of attendees across two vibrant Festival days.
Why Stallholders Choose Pasifika Vibes Festival
Pasifika Vibes Festival has grown into one of South East Queensland’s most recognised Pacific and multicultural celebrations. Each year, thousands of attendees come together to enjoy culture, food, entertainment, community connection and family-friendly experiences, creating outstanding opportunities for stallholders to engage, promote and trade.
15,000+
Attendees per Day
Since 2011
14+ Years of Celebration
2 Days
Festival Weekend
100+
Stallholder opportunities
Stallholder Categories
Pasifika Vibes Festival welcomes a diverse range of stallholders, businesses, organisations and cultural exhibitors. Whether you’re serving food, promoting a service, showcasing your culture or selling unique products, there may be a place for you at the Festival.
FoodVendors
Food trucks, cultural cuisine, desserts, beverages and specialty food vendors.
Arts &Crafts
Handmade products, artwork, cultural crafts, jewellery, gifts and creative makers.
Health & Wellbeing
Holistic health services, wellness products, community wellbeing and lifestyle offerings.
Community Groups
Community organisations, charities, incorporated associations and service providers.
Cultural Exhibitors
Cultural displays, language groups, educational exhibits and community representation.
Retail & Merchandise
Fashion, clothing, accessories, specialty retail products and commercial merchandise.
Why Exhibit at Pasifika Vibes Festival?
Pasifika Vibes Festival offers more than just a stall space. It provides an opportunity to showcase your products, services or organisation to a highly engaged audience while becoming part of one of South East Queensland’s most vibrant Pacific and multicultural celebrations.
Reach Thousands of Attendees
Showcase your products, services or organisation to thousands of festival attendees across two vibrant festival days.
Build Community Connections
Develop meaningful relationships with people from Pacific, multicultural and wider Queensland communities.
PromoteYourBrand
Increase awareness of your products, services, organisation or cause through direct engagement with attendees.
Generate Sales &Enquiries
Create opportunities for immediate sales, future bookings, customer enquiries and business growth.
Celebrate Culture
Be part of a festival that proudly showcases Pacific cultures while welcoming and celebrating cultural diversity.
Be Part of Something Bigger
Join a festival that strengthens cultural pride, community wellbeing, social connection and multicultural understanding.
Stall Options & Pricing
Pasifika Vibes Festival offers a range of stall options to suit food vendors, retailers, community organisations, government agencies and mobile exhibitors. All stallholder participation is a two-day commitment across both Festival days, with sites allocated based on frontage width and operational requirements.
FoodVendors
From $735
Temporary & Mobile Options Available
Retail &Arts & Crafts
From $735
3m to 12m Frontage Options Available
Community Organisations
From $500
Community Information Stalls
NGO &Non-Profit
From $650
Information & Engagement Stalls
Government &Corporate
From $900
Community Engagement & Outreach
Important Information
• All stallholder participation is for both Festival days.
• All prices include booking and payment processing costs.
• No bond is required.
• Public Liability Insurance is mandatory.
• A current Certificate of Currency must be uploaded as part of your application.
• Stall allocations are determined by the organisers based on site layout, operational requirements and Festival suitability.
• Setups must operate within their allocated footprint.
Application Process
Applying for a stall at Pasifika Vibes Festival is simple. Follow the steps below to submit your application and secure your place at the Festival.
01
Complete the online stallholder application form and upload any required supporting documents.
02
ApplicationReview
Our team reviews your application, stall category and supporting documentation.
03
Payment & Confirmation
Approved applicants receive payment instructions and confirmation of their participation.
04
FestivalReady
Receive your stallholder information pack, operational details and final event instructions.
Please Note
Submitting an application does not automatically guarantee a stall site. Applications are assessed to ensure an appropriate balance of stall categories, products, services and operational suitability across the Festival.
Travelling to Moreton Bay?
MORETON BAY VISITOR GUIDE
Accommodation • Dining • Attractions • Transport • Local Information
Whether you’re travelling from elsewhere in Queensland, interstate, or overseas, our Visitor Guide can help you plan your stay and make the most of your time in Moreton Bay.
Frequently Asked Questions
Have a question about exhibiting at Pasifika Vibes Festival? The answers below cover many of the most common questions we receive from stallholders.
What is included in my site fee?
Your site fee includes your allocated stall space for both Festival days, access to Festival attendees, inclusion within Festival operations planning, and support from the Festival team before and during the event. Additional hire items such as marquees, tables and chairs may be available separately during the application process.
Is power available at the Festival?
No. Power is not supplied by the Festival. Stallholders requiring power must provide their own compliant and appropriately sized generator, battery or alternative power source suitable for their operational needs.
Can I bring my own marquee?
Yes. Stallholders may bring their own marquee, tent, gazebo or stall structure, provided it fits entirely within the allocated site dimensions and is appropriately weighted or secured.
What insurance do I need?
All stallholders must hold current Public Liability Insurance with a minimum cover value of $20 million and provide a current Certificate of Currency as part of the application process.
Can I share a stall with another business or organisation?
Generally no. Applications are assessed and approved based on the individual applicant, products, services and operational requirements. If you wish to propose a shared arrangement, please contact the Festival organisers before submitting your application.
When will I know if my application has been approved?
Applications are reviewed by the Festival team after submission. Successful applicants will receive approval confirmation and payment instructions by email. Processing times may vary depending on application volume and assessment requirements.
What happens if I need to cancel?
If you need to withdraw your application or participation, please contact the Festival organisers as soon as possible. Refund requests are considered in accordance with Festival policies and the Stallholder Terms and Conditions.
Is submitting an application the same as booking a stall?
No. Submitting an application does not automatically secure a stall site. Applications are assessed to ensure an appropriate mix of stall categories, products, services and operational suitability across the Festival.
Do you limit competing stalls?
Yes. As part of our assessment process, we actively assess applications to encourage an appropriate balance of products, cuisines, services and cultural representation across the Festival. In doing so, we consider factors such as attendee experience, diversity of offerings and the overall Festival marketplace. However, we do not guarantee exclusivity or any particular number of stallholders within a product or service category, and the final mix of approved stallholders remains at the Organisers’ discretion.
Will you tell me how many other stalls have been approved in my product or service category?
No. As part of our Stallholder application and assessment process, we don’t confirm or disclose the number of approved Stallholders within individual product or service categories at any stage of the process.
We recognise that some Stallholders consider the level of competition within a particular category when deciding whether to participate. However, every application is considered with regard to product diversity, cultural representation, attendee experience, operational requirements and the overall composition of the Festival. The final mix of approved Stallholders remains at the Organisers’ discretion.
Can I choose my exact stall location?
No. Stall locations are allocated by the Festival organisers based on site planning, operational requirements, stall category balancing, safety considerations and overall attendee experience.
What happens after I make payment?
Once payment has been received and your participation is confirmed, you will receive further operational information, event instructions and your Stallholder Information Pack closer to the Festival.
Can I hire marquees, tables and chairs through the Festival?
Yes. A range of optional hire items may be available during the application process, including marquees, tables, chairs and other equipment. Availability may be limited and hire requests are subject to confirmation.
Do I need to display my food licence during the Festival?
Yes. Where required by law, food business licences, permits, approvals and any other relevant food compliance documentation must be available and displayed at your stall during Festival operating hours. Council and regulatory officers may conduct inspections during the Festival and may request to view licences, permits, food safety records and other compliance documentation at any time.
What is the difference between a Community Organisation stall and an NGO / Non-Profit stall?
Community Organisation stalls are generally intended for local community groups, cultural organisations, churches, clubs, associations, volunteer-led initiatives, and community-based organisations operating primarily at a local level.
NGO / Non-Profit stalls are generally intended for larger charities, not-for-profit organisations, service providers, and organisations delivering community, social, health, education, or support programs across broader communities or regions.
Some organisations may identify as both a community organisation and a not-for-profit organisation. If your organisation could reasonably fit either category, please select the option that best reflects the nature, scale, and primary activities of your organisation. The Festival team will review all applications and may adjust classifications where appropriate.
NGO / Non-Profit stalls are generally registered charities, not-for-profit organisations, incorporated associations or larger service providers operating on a not-for-profit basis.
If you are unsure which category applies to your organisation, please select the closest option and the Festival team will review your application during the assessment process.
Do I need a fire extinguisher or fire blanket?
Stalls using gas appliances, cooking equipment, heating equipment, deep fryers or other heat-producing devices are generally expected to maintain appropriate fire safety equipment, including a suitable fire extinguisher and fire blanket.
Additional fire safety requirements may apply depending on the nature of your setup.
If you are unsure what equipment may be required, please contact the Stalls Coordinators prior to submitting your application.
Ready to Hold a Stall at
Pasifika Vibes Festival 2026?
Applications are now open for food vendors, retailers, community organisations, cultural exhibitors and wellbeing providers. If you believe your products, services or organisation would contribute positively to the Festival experience, we encourage you to apply.
Need Help Before Applying?
Not quite ready to apply? Explore the information guide or contact the Festival team if you have any questions about participation, eligibility, site options or requirements.