TERMS OF ENTRY

PART 1 – PURPOSE, SCOPE, DEFINITIONS & INTERPRETATION

1. Purpose of These Terms

1.1 These Terms of Entry & Code of Conduct (“Terms”) establish the Festival- wide conditions governing entry to, attendance at, participation in and conduct in connection with Pasifika Vibes Festival 2026 (“Festival”).

1.2 These Terms are intended to support the safe, respectful, inclusive, culturally appropriate, organised and successful delivery of the Festival and to promote a safe, welcoming and family-friendly environment for everyone involved.

1.3 These Terms apply according to their context to all persons entering, attending, participating in, working at, providing services to or otherwise being present at the Festival Site in connection with the Festival.

1.4 Different provisions of these Terms may apply to different persons according to their role, circumstances and reason for being present at the Festival Site.

1.5 Nothing in these Terms is intended to impose attendee-specific requirements, such as ticketing requirements, upon persons who are lawfully present for another authorised purpose where those requirements are not applicable to them.

2. Festival Details

2.1 Pasifika Vibes Festival 2026 will be held at Pine Rivers Showgrounds, 757 Gympie Road, Lawnton QLD 4501.

2.2 The public Festival will operate over two Festival Days:

1. Sunday 4 October 2026; and
2. Monday 5 October 2026.

2.3 The scheduled public operating hours are 8:00am to 4:00pm on each Festival Day, subject to these Terms and any operational, safety, weather, emergency or other circumstances requiring those hours to be varied.

2.4 The Festival Site may be occupied or accessed for authorised Festival- related activities outside the public operating hours and on days before or after the Festival Days.

2.5 Public Festival opening hours do not create any entitlement for members of the public to enter or remain on the Festival Site outside those hours.

3. Festival Period

3.1 For the purposes of these Terms, the “Festival Period” means the period commencing when Festival-related site preparation, setup, infrastructure installation, delivery or other authorised pre-Festival activities first commence at the Festival Site and ending when Festival-related pack-down, equipment collection, site restoration and other authorised post-Festival activities have concluded.

3.2 The Festival Period includes, where applicable:

1. site preparation and setup;
2. delivery and installation of infrastructure and equipment;
3. Stallholder, Entertainer, volunteer, workshop and activity provider, contractor, supplier, media and other authorised Participant access;
4. bump-in;
5. the two public Festival Days;
6. activities occurring before public opening and after public closing on either Festival Day;
7. bump-out and pack-down;
8. removal or collection of infrastructure, equipment and supplies; and
9. other authorised Festival-related activities occurring at the Festival Site.

3.3 The Festival Period does not mean that the Festival is open to the public throughout that entire period.

4. Festival Site

4.1 For the purposes of these Terms, “Festival Site” means those parts of Pine Rivers Showgrounds and any other areas lawfully occupied, used or controlled by the Organisers for Festival purposes during the Festival Period.

4.2 The Festival Site may include, where applicable:

1. public Festival areas;
2. stages and audience areas;
3. stall and activity areas;
4. Children's Village and workshop areas;
5. Green Room, backstage and production areas;
6. administration, First Aid, emergency and operational areas;
7. entry and exit points;
8. parking and authorised vehicle areas;
9. loading, delivery and service areas;
10. pedestrian access routes;
11. temporary structures and infrastructure; and
12. other areas designated for Festival use.

4.3 The extent and use of the Festival Site may change during the Festival Period according to operational requirements.

4.4 Nothing in these Terms gives the Organisers authority over a public road, neighbouring property or other place that is not lawfully under the Organisers' occupation or control.

4.5 Where conduct outside the Festival Site directly affects Festival operations, safety, access or other persons attending or participating in the Festival, the Organisers may take reasonable action within the extent of their lawful authority and may refer the matter to the venue operator, Council, Queensland Police Service or another appropriate authority.

5. Who These Terms Apply To

5.1 These Terms apply, according to their context, to all persons present at or participating in the Festival, including:

1. Attendees and ticket holders;
2. children and young people;
3. parents, guardians, carers, support persons and group leaders;
4. Festival Organisers, committee members and Festival officials;
5. staff and volunteers;
6. Stallholders and persons assisting or working with Stallholders;
7. Entertainers, Performing Groups, managers, representatives and accompanying authorised persons;
8. contractors, subcontractors and suppliers;
9. workshop, activity and community programme providers and facilitators;
10. sponsors, partners and their representatives;
11. invited guests and VIPs;
12. photographers, videographers, journalists, Media Partners, Authorised Media Contributors and other media representatives;
13. government, Council, emergency-service, regulatory, community and information-service representatives;
14. service providers;
15. authorised drivers and delivery personnel; and
16. any other person authorised to enter or remain at the Festival Site in connection with the Festival.

5.2 A person's obligations under these Terms depend upon their role and activities. A provision directed specifically to Attendees, drivers, Stallholders, Entertainers or another category applies only where relevant to that person.

5.3 A person may fall within more than one category and may therefore be subject to the requirements applicable to each relevant role.

6. Definitions For the purposes of these Terms:

“Attendee” means a member of the public attending or seeking to attend the Festival, whether using a paid ticket, free ticket, Family Pass, invitation or other authorised form of public admission.

“Authorised Media Contributor” means a photographer, videographer, student, media practitioner or other person authorised by the Organisers to undertake Festival media activities other than solely as an ordinary Attendee undertaking personal photography or recording.

“Authorised Person” means a person authorised by the Organisers, Pine Rivers Showgrounds or another person with lawful authority to enter, remain in or access a particular area of the Festival Site or to undertake a particular Festival-related activity.

“Council” means City of Moreton Bay;

“Entertainer” means a solo artist, performer, Performing Group or other person or group approved by the Organisers to provide an entertainment or performance activity at the Festival.

“Event Management” means the persons designated by the Organisers to exercise Festival management responsibilities;

“Festival” means Pasifika Vibes Festival 2026, held at Pine Rivers Showgrounds on Sunday 4 October and Monday 5 October 2026, together with associated Festival activities where the context requires.

“Festival Day” means either Sunday 4 October 2026 or Monday 5 October 2026.

“Festival Period” has the meaning given in Clause 3.

“Festival Personnel” means persons authorised to perform Festival-related operational, administrative, safety, security, traffic, parking, stage, volunteer, First Aid, media or other functions on behalf of or in coordination with the Organisers.

“Festival Site” has the meaning given in Clause 4.

“Media Partner” means a person or organisation formally approved or engaged by the Organisers to provide media, broadcast, livestreaming, promotional or related coverage in connection with the Festival under a partnership, sponsorship, service or other approved arrangement.

“Organisers” means Pasifika Families Inc. and its authorised committee members, employees, representatives and Festival officials acting within the scope of their responsibilities.

“Parking Crew” means Festival Personnel assigned to parking and traffic- management functions;

“Participant” means a person or organisation participating in the Festival in an approved or authorised capacity other than solely as an Attendee, including a Stallholder, Entertainer, workshop or activity provider, contractor, supplier, volunteer, sponsor, Media Partner, Authorised Media Contributor, community or government organisation, or other approved participant.

“Performing Group” means a group of two or more persons approved to perform or provide entertainment at the Festival as a group.

“Restricted Area” means any area that is not open for unrestricted public access or to which access is limited to persons with appropriate authorisation, including backstage, Green Room, production, technical, storage, kitchen, contractor, administration and other controlled operational areas.

“Security” means contracted security personnel authorised to provide security services at or in connection with the Festival;

“Stallholder” means a person, business, organisation or other entity approved by the Organisers to operate a stall, display, food outlet, information presence or other approved stall-based activity at the Festival.

“Terms” means these Pasifika Vibes Festival 2026 Terms of Entry & Code of Conduct, as amended in accordance with these Terms.

7. Additional Terms Applying to Particular Participants

7.1 These Terms establish Festival-wide requirements and do not replace any additional terms, agreements, policies, conditions, instructions or operational requirements applying to a person because of their particular role or participation in the Festival.

7.2 Without limitation:

1. Stallholders are subject to the Pasifika Vibes Festival Stallholder Terms & Conditions and applicable Stallholder operational requirements;
2. Entertainers and Performing Groups are subject to the Pasifika Vibes Festival Entertainer Terms & Conditions, any applicable Participation Waiver & Indemnity Agreement, and Entertainer operational requirements;
3. volunteers may be subject to the Pasifika Vibes Festival Volunteer Terms & Code of Conduct, applicable policies, role requirements, briefings and directions;
4. workshop and activity providers may be subject to the Pasifika Vibes Festival Workshop & Activity Provider Terms & Conditions and operational requirements;
5. contractors and suppliers may be subject to contracts, work orders, safety requirements, site instructions or other agreed conditions;
6. Media Partners, Authorised Media Contributors and other media representatives may be subject to the Pasifika Vibes Festival Media Accreditation & Media Contributor Conditions, media agreements, accreditation or other requirements;
7. sponsors and partners may be subject to sponsorship, partnership or activation agreements and requirements;
8. persons entering competitions or promotions may be subject to applicable competition or promotion terms; and
9. other Participants may be subject to terms, agreements, policies, approvals or conditions applicable to their particular activities.

7.3 A person subject to additional Festival requirements must comply with both those requirements and these Terms.

7.4 Where a separate written agreement expressly states that one of its provisions prevails over these Terms in the event of an inconsistency, that provision will prevail to the extent of the inconsistency, subject to applicable law.

7.5 Otherwise, these Terms and any additional applicable requirements should be read together so far as reasonably possible.

7.6 Nothing in these Terms reduces an obligation imposed by law, a lawful direction of an emergency service or regulatory authority, or a requirement applying to the Festival Site that the Organisers are required to observe.

8. Acceptance and Application of These Terms

8.1 A person who enters, attends, participates in, works at or otherwise remains at the Festival Site in connection with the Festival is required to comply with these Terms to the extent applicable to that person.

8.2 Attendees are subject to the applicable conditions of admission and entry, including these Terms and, where applicable, the Pasifika Vibes Festival Ticketing Terms & Conditions. Ticket purchasers may be required, as part of the ticket-purchase process, to acknowledge that they have read, understood and agreed to those applicable terms. Use of a ticket or other admission entitlement and entry to or continued attendance at the Festival are subject to the applicable conditions of entry.

8.3 Participants may additionally accept these Terms through an application, registration, agreement, booking, accreditation, induction, appointment or other Festival participation process.

8.4 Parents, guardians, carers, group leaders and other persons responsible for children or persons in their care must take reasonable steps to ensure that those persons comply with applicable Festival requirements.

8.5 A person who does not agree to comply with applicable conditions of entry may be refused entry or required not to participate in the Festival, subject to applicable law.

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PART 2 – ENTRY, TICKETS, ACCESS & RE-ENTRY

9. Public Entry and Festival Opening Hours

9.1 Public entry to the Festival is permitted only through designated public entry and admission points during the applicable public operating hours, unless otherwise authorised by the Organisers.

9.2 Attendees must comply with reasonable admission, ticket-checking, queue- management and entry directions given by Festival Personnel.

9.3 The Organisers may temporarily delay, suspend or restrict public entry where reasonably necessary for safety, crowd management, weather, emergency response, site conditions or Festival operations.

9.4 An Attendee must not enter or remain in an area that has been closed or restricted by the Organisers, Festival Personnel, Pine Rivers Showgrounds, emergency services or another authorised authority.

10. Tickets and Evidence of Entry

10.1 Each Attendee must hold the ticket, pass, invitation or other admission entitlement applicable to their entry category.

10.2 Where a ticket is required, it must be presented for validation at the designated admission point.

10.3 A ticket or admission entitlement:

1. is valid only for the person, Festival Day or days, and ticket category to which it applies;
2. does not provide access to Restricted Areas;
3. does not provide access outside public Festival operating hours unless separately authorised; and
4. remains subject to these Terms, the Pasifika Vibes Festival Ticketing Terms & Conditions where applicable, and any other applicable admission conditions.

10.4 Free admission does not remove the requirement to obtain a ticket where the relevant ticket category requires one.

10.5 The Organisers may use tickets, electronic scanning, stamps, wristbands or other reasonable mechanisms to verify initial entry, continuing admission entitlement or re-entry.

10.6 Ticket purchases, transfers, refunds, cancellations and other ticketing matters are additionally governed by the Pasifika Vibes Festival Ticketing Terms & Conditions where applicable.

11. Ticket Categories and Age Requirements

11.1 PVF26 public admission categories may include:

1. General Admission – persons aged 13 years and over;
2. Child Admission – children aged 6 to 12 years;
3. Child Admission – children aged 0 to 5 years, free of charge but requiring a ticket;
4. Family Passes; and
5. corresponding two-day admission categories.

11.2 Age is determined as at the relevant Festival Day.

11.3 The Organisers may request reasonable evidence of age where necessary to determine eligibility for an age-based ticket category.

11.4 A person must not knowingly obtain or use a ticket category for which they are not eligible.

12. Children and Accompanying Adults

12.1 Children aged 0 to 12 years must attend the Festival with a responsible adult aged 18 years or over.

12.2 A person aged 13 years or over may attend the Festival without an accompanying adult, subject to these Terms and any applicable legal requirements.

12.3 Admission of a child does not transfer responsibility for that child to the Organisers, Festival Personnel or Festival activity providers.

12.4 The broader responsibilities applying to parents, guardians, carers and other persons responsible for children are set out in Part 5 of these Terms.

13. Family Passes

13.1 A PVF26 Family Pass provides admission for:

1. up to two persons aged 13 years or over; and
2. up to three children aged 6 to 12 years.

13.2 A Family Pass may be used by a smaller eligible family or group composition and does not require all available places to be used.

13.3 Children aged 0 to 5 years do not form part of the paid child allocation under a Family Pass but must each hold the applicable free Child 0–5 ticket.

13.4 A one-day Family Pass is valid only for the Festival Day for which it was issued.

13.5 A two-day Family Pass is subject to the two-day admission and re-entry requirements applying under these Terms and the applicable Ticketing Terms & Conditions.

14. One-Day Tickets

14.1 A one-day ticket is valid only for the Festival Day stated on or associated with that ticket.

14.2 A Sunday ticket does not provide admission on Monday, and a Monday ticket does not provide admission on Sunday.

14.3 An Attendee wishing to attend both Festival Days must hold:

1. a valid two-day ticket or pass; or
2. separate valid admission entitlements for each Festival Day.

15. Two-Day Tickets and Wristbands

15.1 A valid two-day ticket or pass provides admission to both Festival Days, subject to these Terms and the applicable Ticketing Terms & Conditions.

15.2 The Organisers may issue a wristband or other identifier to an Attendee using a two-day admission entitlement.

15.3 Where a two-day wristband or other identifier is issued as evidence of continuing admission entitlement, the Attendee must retain and present or wear it as reasonably directed for admission or re-entry.

15.4 A two-day admission entitlement does not guarantee uninterrupted access to the Festival Site and remains subject to public operating hours, temporary closures, emergency directions, capacity and other reasonable Festival requirements.

16. Re-entry

16.1 Same-day re-entry is permitted where the Attendee retains and presents the stamp, wristband, ticket or other evidence of admission required by the Organisers.

16.2 An Attendee leaving the Festival Site who intends to return later on the same Festival Day is responsible for ensuring that they obtain or retain the applicable evidence required for re-entry.

16.3 Re-entry on the second Festival Day under a two-day ticket is subject to presentation of the applicable two-day wristband or other evidence of continuing admission entitlement required by the Organisers.

16.4 Re-entry remains subject to these Terms and may be temporarily delayed, suspended or restricted for safety, crowd-management, weather, emergency, capacity or operational reasons.

17. Lost, Damaged, Removed or Transferred Tickets and Wristbands

17.1 Attendees are responsible for keeping their tickets, wristbands and other evidence of admission secure and in usable condition.

17.2 Tickets, wristbands or other admission identifiers must not be altered, duplicated, counterfeited or otherwise misused.

17.3 A wristband or other non-transferable identifier issued to identify an individual Attendee must not be transferred to another person after it has been issued or applied.

17.4 Where a ticket or Festival-issued identifier is lost, damaged or removed, the Organisers may require reasonable evidence of the original admission entitlement before permitting entry or issuing any replacement.

17.5 Replacement of a lost, damaged or removed ticket, wristband or identifier is not guaranteed where the Organisers cannot reasonably verify the person's entitlement to admission.

17.6 Nothing in this clause prevents a ticket from being transferred before use where transfer is permitted under the applicable Ticketing Terms & Conditions.

18. Refusal of Entry

18.1 Entry may be refused where there are reasonable grounds to believe that a person:

1. does not hold or cannot demonstrate a valid admission entitlement where one is required;
2. attempts to use an invalid, altered, duplicated, fraudulent or previously misused admission entitlement;
3. attempts to enter through an unauthorised access point;
4. refuses to comply with a lawful or reasonable condition of entry;
5. possesses or seeks to introduce a prohibited item or substance;
6. is engaging in violent, threatening, abusive or seriously disruptive behaviour;
7. presents an unacceptable immediate safety, security or welfare risk;
8. is materially impaired by alcohol or another substance in circumstances addressed by Clause 72;
9. has previously been removed from or directed not to enter the Festival Site and that direction remains applicable;
10. seeks unauthorised access to a Restricted Area;
11. is attempting to undertake unauthorised commercial, promotional, campaigning, performance, media or other organised activity; or
12. otherwise materially breaches an applicable condition of entry or refusal is reasonably necessary to protect the safe, lawful or orderly operation of the Festival.

18.2 Refusal of entry must not be exercised unlawfully or for a discriminatory reason prohibited by law.

18.3 Where the concern can reasonably be resolved before entry—for example by removing a prohibited but otherwise lawful item from the Festival Site—the person may be permitted to enter once the concern has been satisfactorily addressed.

18.4 Refusal of entry may be temporary or may apply for the remainder of a Festival Day or for another period reasonably warranted by the circumstances.

18.5 A refusal of entry does not automatically determine whether a person is entitled to a ticket refund. Any refund entitlement is governed by the Pasifika Vibes Festival Ticketing Terms & Conditions, these Terms and applicable law, including Australian Consumer Law.

18.6 Further provisions concerning warnings, refusal of entry, removal, re-entry following removal and enforcement are contained in Part 12 of these Terms.

19. Authorised Access Outside Public Operating Hours

19.1 Access to the Festival Site outside public Festival operating hours is limited to persons who:

1. have a legitimate Festival-related reason to be present; and
2. are authorised to enter or remain at the relevant time and location.

19.2 Authorised access may include access for:

1. Festival setup and site preparation;
2. infrastructure installation or removal;
3. contractor and supplier activities;
4. deliveries and collections;
5. Stallholder bump-in and bump-out;
6. Entertainer preparation and operational requirements;
7. volunteer, workshop and activity-provider activities;
8. Media Partner, Authorised Media Contributor and other approved media activities;
9. cleaning, servicing and maintenance;
10. Festival administration and operational activities;
11. emergency, regulatory, Council or venue-management purposes; and
12. other activities authorised by the Organisers or Pine Rivers Showgrounds.

19.3 Persons accessing the Festival Site outside public operating hours must comply with applicable access, safety, traffic, parking, work-area and operational requirements.

19.4 Authorisation to access one area or undertake one activity does not create authority to enter other Restricted Areas or undertake unrelated activities.

19.5 Members of the public must not enter or remain on the Festival Site outside public operating hours merely because Festival setup, pack-down or other activities are occurring.

20. Credentials, Passes and Identification

20.1 The Organisers may issue or require wristbands, passes, identification, accreditation, vehicle passes or other credentials for particular Festival roles, activities, times or areas.

20.2 A Festival-issued credential:

1. may be used only for the purpose for which it was issued;
2. does not provide access beyond the areas, times or activities for which the holder is authorised;
3. must not be altered, copied, misused or transferred unless expressly permitted; and
4. must be produced or displayed where reasonably required by Festival Personnel acting within the scope of their responsibilities.

20.3 The Organisers may withdraw or deactivate a credential where it has been misused, the holder's authority has ended, or continued access is no longer appropriate.

21. Restricted and Controlled Areas

21.1 Certain parts of the Festival Site are Restricted Areas and are not open to unrestricted public access.

21.2 Restricted Areas may include:

1. the stage and backstage areas;
2. Green Rooms;
3. production, sound, lighting and technical areas;
4. administration and operational areas;
5. kitchens, food preparation and Stallholder work areas;
6. storage areas;
7. contractor work zones;
8. infrastructure, electrical, generator or utility areas;
9. loading and service areas;
10. First Aid, emergency-response or incident-management areas where access has been restricted;
11. areas temporarily closed for safety, safeguarding, privacy, emergency or operational reasons; and
12. any other area identified by barriers, signage, Festival Personnel or other reasonable means as restricted.

21.3 A person must not enter or remain in a Restricted Area unless authorised to do so.

21.4 Authorisation may be limited by time, purpose, role or location and may be withdrawn where reasonably necessary.

21.5 A person in a Restricted Area must comply with any additional safety, access, supervision, safeguarding or operational requirements applying to that area.

22. Unauthorised Entry, Fence Jumping and Trespass

22.1 A person must not:

1. climb over, crawl under, pass through or interfere with fencing, gates, barriers or other access controls for the purpose of gaining unauthorised access;
2. bypass a designated admission or access point;
3. enter the Festival Site without the required admission entitlement or other authority;
4. enter or remain in a Restricted Area without authorisation;
5. enter or remain on the Festival Site outside authorised times; or
6. assist another person to gain unauthorised access.

22.2 A person found in an unauthorised or Restricted Area may be directed to leave that area, return to an authorised area or leave the Festival Site.

22.3 Festival Personnel should not be expected to place themselves at unreasonable personal risk when responding to suspected trespass or unauthorised access.

22.4 Where a person refuses a lawful or reasonable direction to leave, damages or interferes with access controls, presents a safety or security risk, or engages in other conduct requiring external intervention, the Organisers may seek assistance from Security, Pine Rivers Showgrounds, Queensland Police Service or another appropriate authority.

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PART 3 – FESTIVAL CODE OF CONDUCT

23. Our Festival Environment

23.1 Pasifika Vibes Festival is a family-friendly community cultural festival that brings together Pasifika, Māori and multicultural communities, families, children, young people, elders, Entertainers, Stallholders, community organisations, volunteers, workers, visitors and guests.

23.2 The Festival is intended to provide a safe, welcoming, inclusive and respectful environment in which people can celebrate culture, community, creativity, food, performance, identity, belonging and connection.

23.3 Everyone present at the Festival Site has a role in helping to maintain a safe, respectful, inclusive and enjoyable Festival environment.

23.4 Persons attending or participating in the Festival are expected to behave in a manner that:

1. respects the dignity, safety, wellbeing and reasonable personal boundaries of others;
2. supports the family-friendly nature of the Festival;
3. respects the cultural diversity represented at the Festival;
4. does not unreasonably interfere with another person's enjoyment, participation, access, work or responsibilities;
5. does not create an unreasonable risk to persons, property or Festival operations; and
6. is consistent with these Terms and any other applicable Festival requirements.

23.5 The Organisers recognise that people attending and participating in the Festival come from diverse cultural, linguistic, religious, social and personal backgrounds and may communicate, celebrate and express themselves in different ways.

23.6 These Terms are not intended to prevent respectful cultural expression, reasonable disagreement, ordinary social interaction, spontaneous expressions of culture, identity, belonging or enjoyment, or good-faith participation in Festival activities.

24. Respectful Conduct

24.1 All persons must treat other people at or in connection with the Festival with reasonable courtesy, dignity and respect.

24.2 Respectful conduct includes, where applicable:

1. communicating with others in an appropriate manner;
2. respecting personal space, consent and reasonable personal boundaries;
3. following reasonable queueing, access and crowd-management arrangements;
4. respecting the legitimate work and responsibilities of Festival Personnel, volunteers, contractors, Stallholders, Entertainers and other Participants;
5. treating children, young people, elders, persons with disability and persons who may require assistance or additional consideration with dignity and respect;
6. avoiding conduct that unnecessarily disrupts performances, ceremonies, workshops, activities or Festival operations; and
7. responding appropriately to reasonable requests intended to resolve a concern or maintain safe and orderly Festival operations.

24.3 A person must not deliberately provoke, intimidate, humiliate, harass or antagonise another person in a manner inconsistent with these Terms.

24.4 Nothing in this clause prevents a person from:

1. raising a genuine concern;
2. making a complaint;
3. reporting unsafe, unlawful or inappropriate conduct;
4. declining unwanted interaction;
5. setting reasonable personal boundaries;
6. respectfully disagreeing with another person; or
7. seeking assistance from Festival Personnel, Security, First Aid, emergency services or another appropriate authority.

25. Cultural Respect

25.1 Pasifika Vibes Festival celebrates and showcases the diverse cultures, identities, traditions, languages, arts, music, dance, food, customs and community practices of the Pacific, including Pasifika and Māori communities, within the Festival's broader multicultural community environment.

25.2 All persons are expected to engage with cultural performances, ceremonies, traditions, dress, language, artefacts, displays, workshops and community representatives respectfully.

25.3 A person must not intentionally:

1. mock, ridicule or degrade a culture, ethnicity, nationality, language, cultural practice or traditional expression;
2. deliberately interfere with or disrupt a cultural performance, ceremony, presentation or activity;
3. damage, misuse or deliberately disrespect cultural artefacts, decorations, displays or items belonging to another person or community;
4. engage in conduct intended to demean, intimidate or humiliate a person or group because of their culture or identity; or
5. falsely represent themselves as having cultural authority, status, affiliation or endorsement where doing so causes harm, disruption or material misrepresentation in connection with the Festival.

25.4 The Organisers recognise that cultural practices, protocols, perspectives and expressions vary between and within communities and that misunderstandings may occur.

25.5 Where a cultural concern arises, the Organisers may, where appropriate and within the reasonable scope of their role, seek clarification, consult relevant persons, encourage respectful discussion, request reasonable modification of conduct or activity, or take other proportionate action.

25.6 Nothing in this clause prevents genuine cultural exchange, learning, discussion, respectful participation, good-faith questions about cultural practices, or respectful expression of a person's own culture or identity.

26. Inclusion and Equal Respect

26.1 The Festival welcomes people from diverse backgrounds and aims to provide an environment in which people can participate without being subjected to targeted hostility, discrimination, vilification, harassment or degrading treatment.

26.2 Discriminatory, vilifying, hate-based or other targeted abusive conduct directed toward a person or group because of a personal characteristic, identity or background is not permitted.

26.3 Prohibited conduct may include targeted abuse, threats, degrading remarks, intimidation, hostile gestures, deliberate exclusion or other behaviour directed at a person or group because of characteristics including, where relevant:

1. race;
2. colour;
3. ethnicity;
4. nationality or national origin;
5. culture;
6. language;
7. religion, religious belief or religious activity;
8. political belief or activity;
9. sex;
10. sex characteristics;
11. gender identity;
12. sexual orientation;
13. relationship status;
14. pregnancy;
15. parental status;
16. breastfeeding;
17. disability or impairment;
18. age;
19. family or carer responsibilities;
20. trade union activity;
21. sex work activity;
22. association with, or relation to, a person identified by reference to a protected characteristic; or
23. another characteristic protected by applicable law.

26.4 This clause does not prohibit respectful discussion, cultural or religious expression, differing opinions or disagreement merely because another person finds a view unwelcome or disagrees with it.

26.5 The Organisers may intervene where conduct crosses from legitimate expression or disagreement into targeted harassment, intimidation, discrimination, vilification, threats, abuse or other conduct inconsistent with these Terms.

27. Compliance with Reasonable Directions

27.1 Persons at the Festival Site must comply with lawful and reasonable directions given by Festival Personnel acting within the scope of their responsibilities and authority.

27.2 Directions may relate to matters including:

1. entry, admission and re-entry;
2. queues and crowd movement;
3. Restricted or controlled areas;
4. parking and vehicle movement;
5. pedestrian access;
6. stage, backstage and Green Room access;
7. Stallholder, Entertainer, contractor or other Participant operations;
8. temporary structures, equipment or utilities;
9. safety hazards;
10. First Aid or medical incidents;
11. weather conditions;
12. emergency access, evacuation, shelter or relocation;
13. security matters;
14. safeguarding or welfare concerns;
15. cessation of unsafe, prohibited or inappropriate conduct; and
16. other matters reasonably necessary for the safe, lawful and orderly operation of the Festival.

27.3 A person who does not understand a direction should, where circumstances permit, seek clarification rather than deliberately disregard it.

27.4 A person must not threaten, abuse, intimidate, harass or deliberately obstruct Festival Personnel because that person has been given or is carrying out a lawful and reasonable Festival direction.

27.5 Nothing in this clause requires a person to comply with a direction that is unlawful or given by a person acting outside the reasonable scope of their Festival role or authority.

27.6 Where a person believes a direction has been inappropriate, unreasonable or incorrectly applied, they may raise the matter with Event Management or another appropriate Festival representative, provided that doing so does not create or prolong an immediate safety, safeguarding or operational risk.

28. Responsibility for Guests, Group Members and Persons Under Your Care or Direction

28.1 A person who brings, supervises, manages, represents or is otherwise responsible for another person in connection with the Festival must take reasonable steps, appropriate to the nature of that responsibility, to ensure that the person understands and complies with applicable Festival requirements.

28.2 This may apply, according to the circumstances, to:

1. parents and guardians responsible for children;
2. carers and support persons;
3. teachers, coaches, group leaders and supervisors;
4. Stallholders responsible for staff, helpers or authorised persons associated with their stall;
5. Entertainers, managers or group representatives responsible for members of a Performing Group or other persons participating under their authority;
6. contractors or suppliers responsible for personnel working under their direction;
7. workshop and activity providers responsible for personnel or participants within their authorised activity;
8. Media Partners or Authorised Media Contributors responsible for personnel working under their direction;
9. organisations responsible for representatives participating on their behalf; and
10. persons who have been granted authority to bring a guest into a Restricted Area or controlled Festival environment.

28.3 A person is not automatically responsible for the independent conduct of another competent adult merely because they attend the Festival together.

28.4 Where a person has organisational, supervisory, parental, managerial or contractual responsibility for another person, they must not knowingly permit that person to engage in conduct that materially breaches these Terms where they have a reasonable ability to intervene or seek assistance.

28.5 Where a serious concern arises involving a child, young person, vulnerable person, group member or person under another person's supervision, Festival Personnel may require the responsible adult, supervisor, manager or representative to assist in addressing the issue where reasonably appropriate.

28.6 Nothing in this clause requires a person to place themselves at unreasonable personal risk when responding to another person's conduct. Where appropriate, assistance should be sought from Festival Personnel, Security, First Aid, Queensland Police Service, emergency services or another relevant authority.

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PART 4 – UNACCEPTABLE & PROHIBITED CONDUCT

29. Aggressive, Threatening and Violent Behaviour

29.1 Aggressive, threatening or violent behaviour is not permitted at or in connection with the Festival.

29.2 Prohibited conduct includes:

1. fighting or attempting to fight;
2. assault or attempted assault;
3. threatening to harm another person;
4. intimidating, menacing or coercive behaviour;
5. deliberate physical aggression;
6. throwing, striking or using an object in a manner likely to cause injury;
7. deliberately placing another person in fear for their safety; and
8. conduct that creates a serious or immediate risk of harm to another person.

29.3 Festival Personnel may intervene within the reasonable scope of their role, seek Security assistance, direct a person to cease the behaviour, require a person to leave an area, or take other reasonable action in accordance with these Terms where necessary to protect safety or restore order.

29.4 Queensland Police Service or other emergency services may be contacted where conduct is suspected to be criminal, presents a serious safety risk or otherwise requires external assistance.

30. Bullying, Harassment and Abusive Behaviour

30.1 Bullying, harassment and abusive behaviour are not permitted at or in connection with the Festival.

30.2 Prohibited conduct may include:

1. repeated or serious verbal abuse;
2. targeted humiliation or intimidation;
3. persistent unwanted contact or interaction;
4. abusive, degrading or threatening language;
5. deliberately hostile behaviour directed at another person;
6. repeated interference with another person's participation, work or reasonable enjoyment of the Festival;
7. stalking, following or persistent monitoring of another person in circumstances that are threatening, intimidating or seriously intrusive; and
8. other conduct that a reasonable person would regard as seriously inappropriate, abusive or harassing in the circumstances.

30.3 A single serious incident may be sufficient to constitute prohibited conduct even where the behaviour is not repeated.

30.4 This clause does not prevent reasonable supervision, performance management, operational direction, complaint handling, disagreement, boundary-setting or other legitimate conduct undertaken appropriately.

31. Discrimination, Vilification and Hate-Based Conduct

31.1 Discriminatory, vilifying, hate-based or other targeted abusive conduct directed toward a person or group because of their identity, background or personal characteristics is not permitted.

31.2 Prohibited conduct may include:

1. targeted abuse or threats based upon a person's identity, background or personal characteristics;
2. hostile or degrading conduct intended to demean, intimidate or humiliate a person or group;
3. racial, cultural, religious, sexist, homophobic, transphobic, ableist or other hate-based abuse;
4. conduct that incites hostility, serious contempt or severe ridicule toward a person or group; and
5. symbols, gestures, displays or communications used in a manner intended to intimidate, threaten, vilify or promote hatred toward a person or group.

31.3 The Organisers may distinguish between expression that is merely controversial, unpopular or offensive to some persons and conduct that crosses into targeted discrimination, abuse, intimidation, vilification, threats or hate-based conduct inconsistent with these Terms.

31.4 Nothing in this clause prevents respectful cultural, religious, political, philosophical or social expression undertaken consistently with these Terms.

32. Sexual Harassment and Unwanted Sexual Conduct

32.1 Sexual harassment and unwanted sexual conduct are not permitted at or in connection with the Festival.

32.2 Prohibited conduct may include:

1. unwelcome sexual advances;
2. unwanted touching or physical contact of a sexual nature;
3. sexualised comments, jokes, gestures or remarks directed toward another person;
4. intrusive or repeated questions of a sexual or intimate nature;
5. unwanted requests for sexual or romantic contact;
6. displaying, showing, sending or directing sexually explicit material to another person without appropriate consent;
7. persistent sexual or romantic attention after a person has indicated that the attention is unwelcome;
8. following, cornering, isolating or otherwise placing pressure on another person for sexual or romantic purposes;
9. sexual behaviour that humiliates, intimidates, degrades, seriously offends or causes another person reasonably to fear for their safety; and
10. any other unwelcome conduct of a sexual nature that is inappropriate in the circumstances.

32.3 A person must respect another person's personal boundaries and any clear indication that interaction, contact or attention is unwanted.

32.4 Consent to one form of interaction does not constitute consent to another form of interaction and may be withdrawn.

32.5 A person reporting unwanted sexual conduct will not be required by Festival Personnel to confront the person whose behaviour is being reported.

32.6 Where a report raises an immediate safety, safeguarding or welfare concern, Festival Personnel may take reasonable action in accordance with these Terms, including seeking assistance from Security, First Aid, Event Management, Queensland Police Service or another appropriate authority.

33. Sexual Assault and Suspected Criminal Sexual Conduct

33.1 Sexual assault, attempted sexual assault and other suspected criminal sexual conduct are prohibited.

33.2 Where Festival Personnel become aware of conduct that may constitute sexual assault or another serious sexual offence, the immediate safety and wellbeing of affected persons will take priority.

33.3 Festival Personnel may, within the reasonable scope of their role:

1. seek Security assistance;
2. provide or arrange access to First Aid or emergency medical assistance;
3. separate persons where reasonably necessary for safety;
4. preserve access to or restrict an area where appropriate;
5. contact Queensland Police Service or other emergency services; and
6. take other reasonable steps within the Organisers' authority to reduce immediate risk.

33.4 The Organisers and Festival Personnel do not determine criminal guilt or make findings equivalent to those of a court or law-enforcement agency.

33.5 Nothing in these Terms prevents an affected person from contacting Queensland Police Service, emergency services, a support person or another appropriate service directly.

34. Sexually Explicit and Indecent Conduct on the Festival Site

34.1 Pasifika Vibes Festival is a family-friendly public event attended by children, young people and families.

34.2 Sexual activity, sexually explicit behaviour or indecent conduct that is inappropriate for a public family Festival environment is not permitted within the Festival Site.

34.3 This prohibition applies regardless of whether the persons directly participating in the conduct consent to that conduct between themselves.

34.4 Prohibited conduct may include:

1. sexual activity in public, semi-public or secluded Festival areas;
2. sexually explicit conduct in or around buildings, vehicles, temporary structures, behind stalls, backstage areas or other locations within the Festival Site;
3. public indecency;
4. deliberately exposing another person or members of the public to sexually explicit conduct; and
5. other conduct that is materially inconsistent with the family-friendly nature of the Festival.

34.5 This clause is separate from Clauses 32 and 33. Consensual conduct may still breach this clause even where it does not amount to sexual harassment, sexual assault or another offence.

35. Inappropriate Conduct Toward Children, Young People or Vulnerable Persons

35.1 Conduct toward children, young people or vulnerable persons must be appropriate, respectful and consistent with their safety, dignity and wellbeing.

35.2 Prohibited conduct includes:

1. sexualised conduct toward a child or young person;
2. inappropriate touching;
3. grooming-type behaviour or attempts to establish inappropriate secrecy, dependency or isolation;
4. deliberately isolating or removing a child or vulnerable person from appropriate supervision without authority;
5. threatening, exploiting, coercing or intimidating a child or vulnerable person;
6. deliberately exposing a child or vulnerable person to sexually explicit, violent or otherwise seriously inappropriate material or behaviour; and
7. other conduct that gives rise to a reasonable safeguarding concern.

35.3 Where a safeguarding concern arises, Festival Personnel may take immediate reasonable steps within the scope of their role to protect the person concerned and may notify or seek assistance from a parent, guardian, carer, Event Management, Security, Queensland Police Service, emergency services or another appropriate authority where necessary.

35.4 Nothing in this clause prevents appropriate supervision, care, assistance, cultural practice, performance participation, First Aid, disability support or other legitimate contact undertaken appropriately.

36. Disorderly and Seriously Disruptive Conduct

36.1 Disorderly or seriously disruptive conduct that materially affects safety, Festival operations or the reasonable enjoyment or participation of others is not permitted.

36.2 Prohibited conduct may include:

1. deliberately causing significant disruption to performances, ceremonies, workshops or activities;
2. persistent refusal to comply with reasonable crowd, queue or access directions;
3. aggressive or seriously disruptive behaviour in parking, vehicle or pedestrian areas;
4. behaviour that materially obstructs entrances, exits, emergency routes or Festival operations;
5. persistent nuisance behaviour toward nearby residents, businesses, facilities or members of the public where directly connected with the Festival;
6. conduct deliberately intended to provoke or escalate conflict; and
7. other behaviour that seriously interferes with the safe, lawful and orderly operation of the Festival.

36.3 Ordinary enthusiasm, cheering, dancing, singing, cultural expression, celebration and audience participation are not prohibited merely because they are energetic or loud.

37. Dangerous Crowd, Stage and Performance-Area Behaviour

37.1 A person must not engage in crowd, stage or performance-area behaviour that creates an unreasonable risk of injury, damage or serious disruption.

37.2 Prohibited conduct includes:

1. unauthorised access to the stage, backstage or Green Room areas;
2. climbing onto stages, barriers, fencing, truss, temporary structures or equipment without authority;
3. stage diving;
4. crowd surfing;
5. moshing where it creates an unsafe crowd condition;
6. deliberately creating dangerous crowd surges or pressure;
7. throwing objects toward a stage, performer, crowd or another person;
8. interfering with Entertainers, Festival Personnel or production equipment; and
9. refusing a reasonable direction intended to restore safe crowd or stage conditions.

37.3 This clause does not prohibit ordinary dancing, cultural performance, audience participation or movement consistent with the nature of the Festival and undertaken safely.

37.4 The Organisers may pause, modify or stop a performance or activity where crowd, stage or performance-area behaviour creates an unacceptable safety risk.

38. Damage, Tampering and Interference

38.1 A person must not intentionally or recklessly damage, tamper with, move, disable, misuse or interfere with Festival, venue or third-party property, infrastructure or equipment.

38.2 This includes:

1. fencing, gates and barriers;
2. stages, marquees, tents and temporary structures;
3. electrical equipment, cables, generators and power distribution;
4. sound, lighting and production equipment;
5. fire extinguishers, fire blankets and emergency equipment;
6. signage and traffic-control equipment;
7. toilets, plumbing, water infrastructure and amenities;
8. stalls, displays and Stallholder equipment;
9. vehicles;
10. cultural displays, decorations and artefacts;
11. waste facilities; and
12. any other property, equipment or infrastructure used in connection with the Festival.

38.3 A person who accidentally damages, discovers damage to, or becomes aware of an unsafe condition involving Festival property or infrastructure should report it promptly to Festival Personnel.

39. Unauthorised Promotion, Advocacy, Preaching, Protest, Campaigning and Performance Activity

39.1 Pasifika Vibes Festival provides approved opportunities for cultural, community, charitable, commercial, government, service, informational and other organisations to participate in the Festival. Persons or organisations wishing to undertake organised promotional, advocacy, religious, performance or public-engagement activities within the Festival Site must obtain prior authorisation from the Organisers where such activity is capable of being authorised under this clause. Party-political and electoral campaigning is separately prohibited by Clause 39.4.

39.2 A person must not, without prior authorisation from the Organisers:

1. establish or operate a stall, display, promotional booth or similar activity;
2. sell or promote goods, services, businesses, organisations, events or activities;
3. undertake organised fundraising, donation collection or solicitation;
4. preach, evangelise, proselytise or conduct organised religious advocacy to persons within the Festival Site;
5. organise or conduct a protest, demonstration, rally or similar activity;
6. conduct organised advocacy, campaigning, recruitment or public- engagement activity concerning a cause, movement, policy, social issue, health or wellbeing matter, philosophical position or other external campaign;
7. roam or position themselves within the Festival Site for the purpose of promoting, publicising, recruiting support for or drawing attention to a business, organisation, group, movement, campaign, cause, event or other external activity;
8. make repeated or organised verbal announcements, speeches, addresses or presentations for promotional, religious, philosophical, ideological, societal or advocacy purposes;
9. distribute unsolicited flyers, pamphlets, cards, signs, promotional items or other physical material;
10. solicit or facilitate the unsolicited distribution, transmission or sharing of digital promotional, campaign, advocacy or recruitment material, including through QR codes, electronic messaging or similar means;
11. display, carry or use banners, placards, signs, costumes, props or other material as part of an organised promotional, protest, advocacy or campaigning activity;
12. organise, stage or participate in an unauthorised planned or coordinated performance, activation or entertainment activity within the Festival Site, including a flash mob, choreographed or coordinated dance, musical performance, character performance or costumed performance, whether or not the activity is undertaken for promotional, commercial, campaigning or other purposes; or
13. otherwise use the Festival Site as an unauthorised platform for organised commercial promotion, recruitment, preaching, advocacy, protest, campaigning, performance or public-engagement activity.

39.3 Clause 39.2 applies whether or not other persons stop, listen, watch, engage with, accept material from or otherwise respond to the activity.

39.4 Notwithstanding any other provision of this clause, the Festival Site must not be used for party-political or electoral campaigning, including:

1. campaigning for or against a political party or candidate;
2. soliciting votes or electoral support;
3. distributing party-political or candidate campaign material;
4. conducting an organised electoral campaign activity; or
5. using an approved Festival presence primarily to promote or oppose a political party, candidate or electoral campaign.

39.5 Participation by a government agency, elected representative, public authority, community organisation or other approved Participant does not of itself authorise party-political or electoral campaigning. Approved government, public-authority and community information activities may provide factual information about services, programmes, initiatives and matters within the scope of their approved participation, provided the activity is not conducted as party-political or electoral campaigning.

39.6 Nothing in this clause is intended to prevent ordinary personal expression or spontaneous participation consistent with the welcoming, cultural and community character of the Festival. Without limitation, persons may:

1. engage in ordinary private conversation and respectfully share personal views with others;
2. express lawful personal, cultural, religious, political, philosophical or social views in an ordinary personal capacity;
3. wear lawful clothing, jewellery, cultural attire, badges or other personal items that express identity, belief, culture or affiliation, provided they are not being used as part of an unauthorised organised activity prohibited by this clause;
4. dance, sing, move, celebrate, respond to music or performances, or otherwise express joy, pride, belonging, connection, reflection, sorrow or other emotion spontaneously and in an ordinary personal or cultural capacity;
5. participate naturally in cultural expression and interaction with family, friends, community members, Entertainers and other Festival participants;
6. join in audience participation invited or encouraged by an Entertainer, MC, workshop or activity provider, or the Organisers; and
7. undertake activities expressly authorised by the Organisers.

39.7 For the purposes of this clause, the distinction between permitted personal expression and activity requiring authorisation will be determined having regard to the nature, purpose, organisation and manner of the activity, rather than merely whether the activity involves speaking, dancing, singing, wearing particular clothing, expressing a view or attracting attention.

39.8 Approved Stallholders, Entertainers, sponsors, community organisations, government agencies, service providers and other Participants may undertake promotional, informational, cultural, performance or engagement activities only within the scope of their approved Festival participation and any applicable conditions.

39.9 Approval to participate in the Festival does not of itself constitute approval of additional products, services, treatments, demonstrations, campaigns, causes, messages, activities, performances or promotional material that were not disclosed to or approved by the Organisers where approval is required.

39.10 The Organisers may direct an unauthorised activity covered by this clause to cease and may take further reasonable action under these Terms where a person refuses to comply with a lawful and reasonable direction.

40. Family-Friendly Public Content and Displays

40.1 Pasifika Vibes Festival is a family-friendly community cultural festival attended by children, young people, families and persons from diverse cultural and community backgrounds. Material deliberately performed, played, broadcast, displayed, distributed or otherwise publicly presented within the Festival Site must be reasonably appropriate to that environment.

40.2 A person must not deliberately perform, play, broadcast, display or otherwise publicly present material that is materially inconsistent with the family-friendly nature of the Festival, including:

1. sexually explicit or pornographic material;
2. overtly sexual performances, choreography, displays or other publicly presented content that is inappropriate for a family-friendly Festival environment;
3. seriously obscene, abusive or profane amplified or publicly presented material;
4. graphic depictions of serious violence, injury or other disturbing material that are inappropriate for the Festival environment;
5. material that constitutes discriminatory, vilifying, threatening or hate-based conduct prohibited by these Terms; or
6. other material that, having regard to its nature, manner of presentation, context and likely audience, is seriously inappropriate for public presentation at the Festival.

40.3 In determining whether material is appropriate under this clause, regard may be had to:

1. the nature and content of the material;
2. the manner, volume, prominence and duration of its presentation;
3. whether the material is being deliberately presented to the public or is merely incidental to ordinary personal activity;
4. the location and circumstances in which it is presented;
5. the presence of children and young people;
6. the cultural, artistic, educational, ceremonial or community context of the material; and
7. the family-friendly character and purposes of the Festival.

40.4 This clause is not intended to prohibit merely because it is energetic, expressive or culturally unfamiliar:

1. legitimate cultural performances, traditions, dress, movement or expression;
2. age-appropriate artistic, educational or community content;
3. ordinary dancing, singing, celebration or audience participation;
4. respectful discussion of mature, cultural, historical, social or other subjects; or
5. material that has been appropriately authorised by the Organisers for presentation in the context in which it occurs, provided that its presentation remains consistent with any applicable Festival requirements.

40.5 Approval to participate in the Festival does not authorise a Stallholder, Entertainer, activity provider, sponsor, Media Partner or other Participant to publicly present material outside the scope of their approved participation or contrary to applicable Festival requirements.

40.6 Where material being publicly presented is reasonably considered to breach this clause, the Organisers or appropriately authorised Festival Personnel may require the material to be stopped, removed, muted, modified or otherwise discontinued.

40.7 A person must comply with a lawful and reasonable direction given under Clause 40.6.

41. Other Unlawful Conduct

41.1 Persons at or in connection with the Festival must comply with applicable laws.

41.2 Conduct that is unlawful may also constitute a breach of these Terms where it affects the Festival, another person, Festival property, Festival operations or public safety.

41.3 Festival Personnel are not required to personally investigate or determine every alleged breach of law.

41.4 Where conduct appears to require law-enforcement, regulatory or emergency-service intervention, the matter may be referred to the appropriate authority.

41.5 Nothing in these Terms limits the lawful powers of Queensland Police Service, emergency services, Council officers, venue management or another authorised regulatory body.

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PART 5 – CHILDREN, YOUNG PEOPLE & SUPERVISION

42. Family-Friendly Environment

42.1 Pasifika Vibes Festival is a family-friendly event at which children and young people are welcomed as Attendees, participants, performers and members of the communities represented at the Festival.

42.2 All persons at the Festival Site are expected to behave with appropriate regard for the presence, safety, dignity and wellbeing of children and young people.

42.3 The presence of children and young people is relevant to the standards of behaviour, language, performances, music, displays, promotional activities and other publicly presented content expected throughout the Festival.

42.4 Nothing in these Terms prevents age-appropriate cultural expression, performance, education or discussion merely because a subject may require sensitivity, context or explanation.

43. Responsibility of Parents, Guardians and Responsible Adults

43.1 Parents, guardians and other responsible adults remain responsible for the care, supervision, safety and wellbeing of children in their care while at the Festival, except to the extent that responsibility has expressly been assumed by another person or organisation as part of a particular authorised activity.

43.2 Children aged 0 to 12 years must attend the Festival with a responsible person aged 18 years or over in accordance with Clause 12.

43.3 An accompanying adult must provide supervision appropriate to the child's:

1. age;
2. maturity;
3. individual needs;
4. activity;
5. location within the Festival Site; and
6. surrounding circumstances.

43.4 An accompanying adult must not leave a child without appropriate supervision merely because:

1. Festival Personnel or volunteers are nearby;
2. the child is participating in a Festival activity;
3. the child is within the Children's Village, Workshop Village or another designated Festival area;
4. other adults or community members are present; or
5. the Festival Site is enclosed or access-controlled.

43.5 The Organisers, Festival Personnel and volunteers do not assume general parental, guardian or childcare responsibility for children attending or participating in the Festival merely because those children are present at the Festival or participating in a Festival activity.

44. Children's Village, Workshops and Festival Activities

44.1 The Children's Village, Workshop Village and other activities provided for or available to children are intended to provide opportunities for participation, learning, creativity, recreation, cultural engagement and community connection.

44.2 Unless a particular activity expressly states otherwise, these areas and activities do not constitute childcare, child-minding or a service under which the Organisers assume responsibility for supervising a child independently of their parent, guardian or responsible adult.

44.3 Parents, guardians and responsible adults must observe any age, supervision, participation, safety, capacity or other requirements applying to a particular activity.

44.4 An authorised activity provider or Festival Personnel acting within the scope of their role may:

1. limit participation according to age, capacity, suitability or safety requirements;
2. require parental, guardian or responsible-adult involvement;
3. require a child or young person to follow reasonable activity and safety instructions;
4. refuse, pause or discontinue participation where an activity is unsuitable or cannot reasonably be undertaken safely; and
5. require a parent, guardian or responsible adult to assist where reasonably necessary.

44.5 Where a particular authorised programme or activity expressly provides supervised participation without the continuous presence of a parent, guardian or responsible adult, any specific registration, consent, collection, supervision, safeguarding or other requirements applying to that programme or activity must be followed.

44.6 Approval of an activity provider to operate at the Festival does not of itself transfer general parental or guardian responsibility for participating children to the Organisers.

45. Lost or Separated Children

45.1 A lost, separated or apparently unsupervised child should be brought to the attention of Festival Personnel as soon as reasonably practicable.

45.2 Festival Personnel may take reasonable steps within the scope of their role to:

1. keep or accompany the child in an appropriate and reasonably safe location;
2. identify and contact the child's parent, guardian or responsible adult;
3. make appropriate internal communications or public announcements, having regard to the child's privacy and safety;
4. seek assistance from Event Management, Security, First Aid or other authorised personnel;
5. verify, so far as reasonably practicable, the identity or relationship of a person seeking to collect or take responsibility for the child; and
6. seek assistance from Queensland Police Service or another appropriate authority where necessary.

45.3 Information about a lost or separated child should be handled with appropriate regard for the child's privacy and safety. Festival Personnel should not publicly announce unnecessary identifying, personal or sensitive information.

45.4 A person must not falsely claim responsibility for, attempt to remove or conceal, or deliberately interfere with efforts to protect or reunite a lost or separated child with an appropriate responsible adult.

45.5 Where a child cannot be reunited with an appropriate responsible adult within a reasonable period, or where a safeguarding concern exists, the Organisers may seek assistance from Queensland Police Service or another appropriate authority.

45.6 Nothing in this clause requires Festival Personnel or volunteers to place themselves at unreasonable personal risk when responding to a lost-child, separated-child or safeguarding situation.

46. Children and Young People in Restricted or Operational Areas

46.1 Children and young people may enter Restricted Areas only where their presence is authorised and appropriate to their Festival role or activity.

46.2 A child or young person does not acquire access to a Restricted Area merely because their parent, guardian, relative or other accompanying person is authorised to enter that area.

46.3 Without appropriate authorisation, children and young people must not enter or remain in areas including:

1. backstage or Green Room areas;
2. stage or technical production areas;
3. contractor work zones;
4. loading or vehicle movement areas;
5. electrical, generator or utility areas;
6. food preparation or commercial kitchen work areas;
7. storage or equipment areas; or
8. other areas designated as restricted or unsuitable for public access.

46.4 Where a child or young person is authorised to enter a Restricted Area, any responsible person, supervisor or Participant responsible for them must ensure that applicable supervision, safety, access, safeguarding and operational requirements are followed.

46.5 Festival Personnel may require a child or young person to leave a Restricted Area where:

1. their presence is unauthorised;
2. appropriate supervision is not available;
3. conditions within the area make their continued presence unsuitable or unsafe; or
4. their presence materially interferes with Festival operations.

47. Children and Young People Participating in the Festival

47.1 Children and young people may participate in the Festival in authorised capacities including as Entertainers, members of Performing Groups, cultural performers, workshop or activity participants, members of approved community groups, or in connection with approved Stallholder or other Festival activities.

47.2 Participation by a child or young person may be subject to additional requirements concerning:

1. parental or guardian authority or consent;
2. supervision;
3. arrival, check-in, collection or departure arrangements;
4. backstage, Restricted Area or operational access;
5. performance or activity requirements;
6. photography, filming, recording and media;
7. health and safety;
8. working-with-children, screening, safeguarding or child-protection requirements where applicable; and
9. other conditions relevant to the particular activity.

47.3 Approval for an organisation, group, Stallholder, Entertainer, workshop or activity provider or other Participant to participate in the Festival does not remove the responsibilities of parents, guardians, group leaders, teachers, supervisors or other persons who retain responsibility for participating children or young people.

47.4 Children and young people participating as Entertainers or members of Performing Groups remain subject to the applicable Pasifika Vibes Festival Entertainer Terms & Conditions and any additional requirements applying to their participation.

47.5 Children and young people associated with a Stallholder remain subject to the applicable Pasifika Vibes Festival Stallholder Terms & Conditions, site- safety requirements and these Terms.

47.6 Children and young people participating in workshops, activities, media or other authorised Festival programmes may additionally be subject to the specific terms, consent, supervision or safeguarding requirements applicable to that participation.

48. Safeguarding and Appropriate Interaction

48.1 Interactions with children and young people at the Festival must be appropriate to the circumstances and consistent with their safety, dignity and wellbeing.

48.2 A person must not use their Festival role, authority, access, relationship or position to:

1. obtain inappropriate access to a child or young person;
2. isolate a child or young person for an improper purpose;
3. encourage inappropriate secrecy;
4. establish or pursue an inappropriate personal or sexual relationship;
5. exploit, manipulate, coerce or intimidate a child or young person;
6. circumvent reasonable parental, guardian, group or Festival safeguarding arrangements; or
7. otherwise misuse a position of trust, responsibility or authority in relation to a child or young person.

48.3 Appropriate physical assistance, cultural interaction, performance activity, teaching, coaching, First Aid, disability support, caregiving and other legitimate interactions are not prohibited where undertaken appropriately and consistently with applicable requirements.

48.4 A person who observes conduct giving rise to a reasonable and genuine concern for the immediate safety or wellbeing of a child or young person should bring the concern to Festival Personnel, Event Management, Security, Queensland Police Service or another appropriate authority according to the seriousness and urgency of the circumstances.

48.5 A person reporting a safeguarding concern should provide information honestly and in good faith and must not knowingly make a false or malicious allegation.

48.6 Nothing in this clause requires a member of the public, volunteer or other person to personally investigate a suspected safeguarding matter or place themselves at unreasonable risk. Serious or urgent concerns should be referred to persons or authorities equipped to respond appropriately.

49. Young People Attending Without an Adult

49.1 Persons aged 13 years and over may attend the Festival without an accompanying adult in accordance with Clause 12.

49.2 Permitting a person aged 13 to 17 years to enter without an accompanying adult does not mean that the Organisers, Festival Personnel or volunteers assume parental or guardian responsibility for that person.

49.3 Young people attending independently must comply with these Terms in the same manner as other Attendees, subject to their age and applicable law.

49.4 Where a young person requires assistance because of illness, injury, distress, safety or safeguarding concerns, serious behavioural issues or another significant circumstance, Festival Personnel may take reasonable steps appropriate to the situation.

49.5 Such steps may include, where reasonably necessary:

1. providing or arranging First Aid;
2. assisting the young person to reach an appropriate and reasonably safe Festival location;
3. contacting a parent, guardian or nominated responsible person where contact information is reasonably available and doing so is appropriate in the circumstances;
4. seeking Event Management or Security assistance; or
5. contacting Queensland Police Service, Queensland Ambulance Service or another appropriate authority.

50. Childcare, Supervision and Any Organised Collection or Handover Arrangements

50.1 Pasifika Vibes Festival does not ordinarily provide a general childcare, child-minding, drop-off or child-supervision service. Parents, guardians and other responsible adults remain responsible for the care, supervision, safety and wellbeing of children in their care in accordance with Clause 43, unless a particular authorised programme or activity expressly provides otherwise.

50.2 The presence of Festival Personnel, volunteers, activity providers, Children's Village activities, workshops or other Festival facilities does not of itself transfer responsibility for a child to the Organisers or another person.

50.3 If a particular authorised programme or activity expressly provides for a child to participate without the continuous presence of their parent, guardian or responsible adult, any registration, consent, supervision, collection, handover and safeguarding requirements established for that programme or activity must be followed.

50.4 Where an authorised programme or activity has an organised collection or handover process, Festival Personnel or the authorised activity provider may decline to release a child through that process to a person whose identity or authority cannot reasonably be established.

50.5 Where Festival Personnel or an authorised activity provider reasonably believe that releasing or handing over a child may create an immediate and serious safety or safeguarding concern, they may seek assistance from Event Management, Security, Queensland Police Service or another appropriate authority.

50.6 Nothing in this clause authorises Festival Personnel, the Organisers or an activity provider to determine parental rights, custody disputes or other legal questions beyond taking reasonable immediate steps to protect safety and obtain assistance from an appropriate authority.

51. Photography, Filming and Recording Involving Children and Young People

51.1 Photography, filming and recording may occur throughout the Festival. Children and young people, like other persons attending or participating in a large public Festival, may appear incidentally in crowd, atmosphere, performance, activity or general Festival imagery and recordings, subject to applicable law, these Terms and the media and privacy provisions in Part 10.

51.2 Official Festival photography, filming and recording involving children and young people is subject to the Festival's media and privacy provisions in Part 10 and any additional consent, safeguarding or participation requirements applying to particular Participants or activities.

51.3 A person must not photograph, film or record a child or young person in a manner that:

1. is sexually exploitative or otherwise seriously inappropriate;
2. occurs in a place or circumstance where privacy can reasonably be expected;
3. involves harassment, stalking, persistent following or other seriously intrusive behaviour;
4. materially interferes with the child's or young person's participation, safety or wellbeing;
5. deliberately defeats or circumvents a reasonable safeguarding arrangement applying to a particular child, activity or Restricted Area; or
6. breaches a lawful and reasonable direction given for safeguarding, privacy, safety or operational reasons.

51.4 Nothing in this clause prohibits ordinary and respectful photography, filming or recording by parents, families, friends or Attendees in public Festival areas, subject to these Terms and applicable law.

51.5 A person's ability to photograph or record in a public Festival area does not of itself authorise access to a Restricted Area, interference with a child or young person, or disregard of an applicable safeguarding or activity-specific requirement.

51.6 More detailed provisions concerning Festival photography, filming, recording, official media, Media Partners, Authorised Media Contributors, personal photography, publication and use of Festival imagery are contained in Part 10.

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PART 6 – SAFETY, SECURITY, EMERGENCIES & MEDICAL INCIDENTS

52. General Safety Responsibilities

52.1 All persons at the Festival Site must take reasonable care for their own safety and for the safety of other persons who may be affected by their conduct.

52.2 A person must not intentionally or recklessly:

1. create a safety hazard;
2. interfere with measures established for the safety of others;
3. obstruct Festival Personnel, emergency services or other authorised persons carrying out safety-related duties;
4. enter an area that has been closed, isolated or restricted for safety reasons;
5. misuse Festival infrastructure, equipment or facilities in a manner likely to cause injury or damage; or
6. engage in conduct that creates an unreasonable risk of injury to themselves or another person.

52.3 Persons participating in Festival activities must follow any lawful and reasonable safety requirements applying to the particular activity.

52.4 Participants undertaking work, performances, demonstrations, food preparation, installation, vehicle movement or other operational activities may be subject to additional safety requirements applicable to their role.

52.5 Nothing in these Terms removes or reduces a person's obligations under applicable workplace health and safety, electrical safety, food safety, fire safety, traffic, building or other laws.

53. Hazards, Unsafe Conditions and Incident Reporting

53.1 A person who becomes aware of a significant hazard, unsafe condition, damaged infrastructure or incident should notify Festival Personnel as soon as reasonably practicable where it is safe to do so.

53.2 Matters that should be reported include, where relevant:

1. damaged or unstable temporary structures;
2. exposed, damaged or unsafe electrical equipment or cabling;
3. spills, trip hazards or unsafe ground conditions;
4. damaged fencing or barriers;
5. blocked emergency access;
6. fire, smoke or suspected fire hazards;
7. unsafe vehicle movement;
8. significant crowd congestion;
9. damaged amenities or utilities;
10. missing, damaged or displaced safety equipment;
11. dangerous conduct; and
12. any other condition presenting a significant risk to persons or property.

53.3 A person reporting a hazard or incident should, so far as reasonably practicable, provide sufficient information to allow Festival Personnel to identify the location and nature of the concern.

53.4 A person must not knowingly make a false or malicious emergency or safety report.

53.5 Nothing in this clause requires a person to investigate a hazard, enter an unsafe area or place themselves at unreasonable personal risk in order to make a report.

54. First Aid and Medical Assistance

54.1 First Aid arrangements will be provided for the Festival in accordance with the Organisers' event planning and risk-management arrangements.

54.2 A person requiring medical assistance should notify Festival Personnel or attend the designated First Aid location where it is safe and practicable to do so.

54.3 In a serious or life-threatening emergency, emergency assistance should be sought without unnecessary delay, including by contacting emergency services directly where appropriate.

54.4 Festival Personnel may request or arrange assistance from First Aid personnel, Queensland Ambulance Service or another appropriate emergency service where reasonably considered necessary.

54.5 A person receiving First Aid or medical assistance should, where reasonably capable of doing so, provide accurate information relevant to their immediate care.

54.6 Nothing in these Terms guarantees the availability on the Festival Site of a particular medical practitioner, ambulance crew, specialist treatment or level of medical service.

54.7 First Aid provided at the Festival is not a substitute for medical assessment or treatment where further professional care is required.

54.8 Personal or health information obtained in connection with First Aid or a medical incident should be handled with appropriate regard to privacy, confidentiality, safety, incident management and applicable law.

55. Medical Emergencies and Persons Requiring Assistance

55.1 Where a person appears to be seriously ill, injured, unconscious, significantly impaired or otherwise in need of urgent assistance, Festival Personnel may take reasonable steps within the scope of their role to obtain appropriate help.

55.2 Depending upon the circumstances, those steps may include:

1. requesting First Aid;
2. contacting Queensland Ambulance Service or another emergency service;
3. establishing reasonable space around the affected person;
4. restricting access to an incident area where necessary for safety, privacy or treatment;
5. assisting First Aid or emergency personnel to reach the person;
6. contacting a parent, guardian, carer, support person or emergency contact where appropriate and reasonably practicable; and
7. taking other reasonable immediate steps within the competence, role and authority of the persons responding.

55.3 Persons nearby must comply with lawful and reasonable directions intended to provide First Aid or emergency personnel with safe access, appropriate privacy or sufficient working space.

55.4 A person must not deliberately obstruct, interfere with or hinder First Aid or emergency treatment.

55.5 Photography, filming, recording or livestreaming of a person experiencing a medical emergency must not interfere with treatment, emergency access, safety, reasonable privacy measures or lawful and reasonable directions given by Festival Personnel, First Aid personnel or emergency services.

55.6 Nothing in this clause requires Festival Personnel, volunteers or other persons to provide medical treatment beyond their training, qualifications, competence or authorised role.

56. Emergency Services and Regulatory Authorities

56.1 Queensland Police Service, Queensland Ambulance Service, Queensland fire and emergency personnel, Council officers and other authorised emergency or regulatory personnel may attend or operate at the Festival where required.

56.2 All persons must comply with lawful directions given by emergency services or authorised regulatory personnel acting within their authority.

56.3 Where a lawful direction given by an emergency service or regulatory authority differs from a Festival direction, the direction of the authority having lawful responsibility for the matter will apply.

56.4 The Organisers may provide reasonable assistance, access and information to emergency services or regulatory authorities where required or permitted by law or reasonably necessary for safety, safeguarding, emergency response or incident management.

56.5 Nothing in these Terms restricts or purports to control the lawful exercise of powers or responsibilities by an emergency service or regulatory authority.

57. Emergency Access and Emergency Routes

57.1 Emergency access points, vehicle routes, exits, gates, fire-safety areas and other designated emergency infrastructure must remain reasonably clear and accessible.

57.2 A person must not, without authority:

1. park or leave a vehicle in a designated emergency access route;
2. place goods, equipment, stock, furniture or other objects so as to obstruct emergency access;
3. block an emergency exit or gate;
4. move or interfere with emergency-access barriers or signage; or
5. otherwise materially impede access required by emergency services.

57.3 Festival Personnel may require a person to immediately move a vehicle, stall item, equipment or other obstruction affecting emergency access where reasonably necessary and within the scope of their role.

57.4 Where necessary in an emergency, normal pedestrian, vehicle, parking, Stallholder or operational arrangements may be altered, suspended or overridden to facilitate emergency access or response.

57.5 Persons must not assume that an access route ordinarily used for public, Participant or vehicle movement will remain available during an emergency.

58. Emergency Directions, Evacuation, Relocation and Shelter

58.1 In an emergency or developing safety situation, the Organisers, appropriately authorised Festival Personnel or emergency services may direct persons to:

1. evacuate all or part of the Festival Site;
2. move away from a particular area;
3. relocate to another part of the Festival Site;
4. remain temporarily within or avoid a particular area;
5. shelter in an appropriate location;
6. use a particular exit or route;
7. avoid an exit, route or location that is unsafe or unavailable; or
8. take other reasonable action appropriate to the circumstances.

58.2 Persons must follow lawful and reasonable emergency directions promptly and, so far as practicable, calmly.

58.3 A person must not deliberately obstruct an evacuation, emergency movement or emergency response.

58.4 The location or method of evacuation, relocation or shelter may vary according to the nature and location of the incident, weather conditions, available access routes, accessibility requirements and advice from emergency services.

58.5 The existence of a nominated emergency assembly area does not require that area to be used where circumstances make another location or response safer or more appropriate.

58.6 Parents, guardians and responsible adults should, so far as reasonably practicable, keep children and persons in their care with them during an emergency and follow directions concerning reunification, shelter or movement.

58.7 Persons responsible for or accompanying a person who requires mobility, communication, disability-related or other assistance should, where reasonably practicable, advise Festival Personnel or emergency responders of relevant assistance needs during an evacuation, relocation or other emergency response.

58.8 Festival Personnel and emergency responders may make reasonable adjustments to evacuation, relocation or access arrangements where practicable to assist persons with disability, older persons, children or others requiring additional assistance, having regard to the circumstances and immediate safety requirements.

58.9 A person accompanied by an assistance animal should, so far as reasonably practicable, be enabled to remain with that animal during an emergency response, subject to any immediate safety requirement or lawful direction of emergency services.

59. Severe Weather and Environmental Conditions

59.1 Pasifika Vibes Festival is predominantly an outdoor event and may be affected by changing weather and environmental conditions.

59.2 Conditions may include:

1. heat and direct sunlight;
2. high UV exposure;
3. rain;
4. thunderstorms and lightning;
5. strong winds;
6. localised flooding or water accumulation;
7. reduced visibility;
8. smoke, dust or poor air quality; and
9. other environmental conditions affecting safety or Festival operations.

59.3 Attendees and Participants should take reasonable precautions appropriate to expected conditions, including maintaining hydration, using suitable sun protection, wearing appropriate clothing and footwear and seeking shade or shelter where appropriate.

59.4 Participants responsible for stalls, temporary structures, displays, equipment or activities must comply with any additional weather-related requirements applicable to those operations.

59.5 The Organisers may modify, delay, suspend, relocate or cease an activity, performance, operation or access to an area where weather or environmental conditions create an unacceptable risk.

59.6 In the event of severe or rapidly changing conditions, persons must comply with lawful and reasonable directions concerning shelter, evacuation, relocation, temporary closure or other safety measures.

59.7 Weather-related action may be taken before actual injury or damage occurs where conditions, forecasts, warnings, observations or professional advice provide reasonable grounds for precautionary action.

60. Suspension or Cessation of Unsafe Activities

60.1 The Organisers or appropriately authorised Festival Personnel may require an activity, performance, stall operation, demonstration, installation, vehicle movement or other Festival-related activity to be modified, paused or stopped where there are reasonable grounds to believe that its continuation presents an unacceptable immediate safety risk.

60.2 Circumstances may include:

1. unsafe weather;
2. structural instability;
3. electrical hazards;
4. fire or smoke;
5. unsafe crowd conditions;
6. dangerous equipment or operation;
7. unsafe food, cooking or gas-related conditions;
8. unsafe performance activity;
9. medical or emergency incidents;
10. loss of essential services affecting safe operation; or
11. another significant safety hazard.

60.3 Where reasonably practicable and appropriate to the risk, the affected person or Participant may be given an opportunity to correct the unsafe condition before the activity resumes.

60.4 An activity that has been stopped for safety reasons must not resume until the person or authority responsible for controlling the matter is satisfied that it may reasonably and lawfully do so.

60.5 Nothing in this clause limits the authority of emergency services, Council, Pine Rivers Showgrounds or another lawful authority to stop, restrict or impose conditions upon an activity.

61. Fire Safety, Cooking and Heat-Producing Equipment

61.1 Fire, cooking, heating, gas and other heat-producing equipment may be used only where authorised and operated in accordance with applicable Festival requirements, manufacturer requirements and law.

61.2 Persons using authorised cooking, heating, gas or other heat-producing equipment must:

1. operate it safely and for its intended purpose;
2. maintain any separation, exclusion or protection required from combustible materials and public access;
3. use appropriate and compliant equipment, cylinders, appliances, hoses, connections and fittings where applicable;
4. maintain any fire extinguisher, fire blanket or other fire-safety equipment required for the activity;
5. take reasonable steps to prevent unauthorised access, particularly by children;
6. comply with lawful and reasonable directions from Festival Personnel, venue personnel, Council or emergency authorities; and
7. cease operation where conditions make continued use unsafe or unlawful.

61.3 Unauthorised open flames, fires, fireworks, pyrotechnics or similar ignition sources are prohibited.

61.4 Additional requirements applying to food vendors, Stallholders, contractors, Entertainers or other Participants remain applicable under their respective Festival conditions and applicable law.

61.5 Nothing in this clause constitutes approval to undertake an activity that otherwise requires a licence, permit, authorisation or specialist qualification.

62. Electrical Safety and Power

62.1 Electrical equipment used in connection with the Festival must be safe, suitable for its intended use and compliant with applicable legal, venue and Festival requirements.

62.2 A person must not:

1. tamper with Festival or venue electrical infrastructure;
2. make an unauthorised connection to a power supply;
3. interfere with electrical distribution equipment, switchboards, cables or protective devices;
4. use visibly damaged or otherwise unsafe electrical equipment where doing so may present a safety risk; or
5. create an electrical hazard through unsafe placement, connection or operation of equipment.

62.3 Cables and electrical equipment must be positioned, secured or protected so far as reasonably practicable to reduce trip, access, damage and electrical hazards.

62.4 The Organisers or appropriately authorised technical personnel may disconnect or require cessation of use of electrical equipment reasonably considered unsafe, non-compliant or unauthorised.

62.5 Participants using generators or their own electrical equipment remain responsible for complying with applicable Festival, venue and legal requirements.

62.6 Nothing in these Terms authorises a person to undertake electrical work for which a licence, qualification or other legal authority is required.

63. Temporary Structures, Equipment and Installations

63.1 Marquees, tents, stages, fencing, barriers, displays, signs and other temporary structures or installations must not be erected, altered, relocated or used contrary to applicable Festival, venue, approval or legal requirements.

63.2 A person must not climb, hang from, sit upon or otherwise misuse temporary structures, fencing, barriers, stages, truss, lighting supports or other equipment unless the activity is specifically authorised and the structure or equipment is intended and suitable for that purpose.

63.3 Participants responsible for temporary structures, displays, installations or equipment must take reasonable steps appropriate to their role to ensure that they remain secure and safe throughout their use.

63.4 Festival Personnel may require a structure, display, item or installation to be secured, modified, relocated, closed or removed where there are reasonable grounds to consider that it presents an unacceptable safety or operational risk.

63.5 A person must not remove or materially alter safety measures, ballast, anchoring, barriers or other protective arrangements associated with a temporary structure or installation without appropriate authority.

64. Security and Safety Intervention

64.1 The Organisers may use Festival Personnel, volunteers, contracted security personnel, venue personnel or other appropriately authorised persons to assist with safety, access control, crowd management and incident response according to their respective roles, authority, training and operational requirements.

64.2 The presence or absence of contracted security personnel in a particular location does not alter a person's obligation to comply with these Terms or lawful and reasonable Festival directions.

64.3 Festival Personnel, volunteers and other persons should not place themselves at unreasonable personal risk when responding to violent, threatening, dangerous or suspected criminal conduct.

64.4 Where a matter cannot safely or appropriately be managed by the persons present, assistance may be sought from contracted Security, Queensland Police Service, emergency services, venue personnel or another appropriate authority.

64.5 Nothing in these Terms gives a Festival volunteer, Festival Personnel member or other person powers of detention, search, arrest, seizure or physical intervention beyond those available to that person under applicable law.

64.6 A person's Festival role or volunteer status does not require them to physically intervene in violence, suspected criminal conduct or another dangerous situation.

65. Interference with Safety, First Aid and Emergency Equipment

65.1 A person must not, without lawful or reasonable cause:

1. remove, discharge, activate, disable or tamper with a fire extinguisher or fire blanket;
2. interfere with First Aid equipment;
3. interfere with emergency signage, lighting or alarms;
4. move or remove safety barriers established to protect persons from a hazard;
5. interfere with traffic, evacuation or emergency-control equipment;
6. obstruct access to emergency equipment; or
7. misuse any equipment provided for safety or emergency purposes.

65.2 Any accidental activation, damage, discharge or interference affecting safety or emergency equipment should be reported promptly to Festival Personnel.

65.3 Nothing in this clause prevents reasonable use of safety or emergency equipment for its intended purpose in response to an actual or reasonably perceived emergency.

66. Communication During Incidents and Emergencies

66.1 The Organisers may communicate safety, operational or emergency information through means including:

1. public-address announcements;
2. Festival Personnel;
3. stage announcements;
4. signage;
5. digital, website or social-media communications where appropriate;
6. direct communication with Participants; and
7. emergency-service directions or communications.

66.2 The method of communication used will depend upon the nature, location and urgency of the circumstances and the communication systems reasonably available at the time.

66.3 Persons should pay attention to safety and emergency announcements and follow applicable lawful and reasonable directions.

66.4 A person must not knowingly impersonate Festival Personnel or an emergency authority, issue a false emergency direction, or deliberately communicate false information likely to cause panic, create a safety risk or materially disrupt an emergency response.

66.5 The Organisers cannot guarantee that every person will receive every announcement or digital communication, and persons should remain attentive to directions and conditions at the Festival Site.

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PART 7 – PROHIBITED & CONTROLLED ITEMS, ALCOHOL, DRUGS, SMOKING, VAPING & ANIMALS

67. Prohibited and Controlled Items

67.1 A person must not bring onto, possess, use, distribute, sell or supply within the Festival Site any item or substance prohibited by these Terms or applicable law.

67.2 Prohibited or controlled items include, subject to lawful authority and any express Festival approval:

1. weapons or items carried or intended for use as weapons;
2. explosives, fireworks, flares, pyrotechnics or similar devices;
3. illegal drugs and prohibited substances;
4. alcohol;
5. smoking and vaping products where sold, supplied, promoted, demonstrated or used contrary to these Terms;
6. dangerous, hazardous or highly flammable substances not authorised for Festival operations;
7. unauthorised lasers or devices capable of creating an unreasonable safety risk;
8. unauthorised drones or remotely piloted aircraft;
9. items intended to be thrown, discharged or projected in a dangerous manner; and
10. any other item reasonably considered by the Organisers, having regard to its nature, intended use and surrounding circumstances, to present an unacceptable risk to safety, Festival operations or the family-friendly character of the Festival.

67.3 This clause does not prohibit legitimate operational items lawfully used by authorised Participants, contractors, emergency services or Festival Personnel, including approved cooking equipment, tools, gas equipment, technical equipment, medical equipment or other items reasonably required for authorised Festival operations.

67.4 An item that is ordinarily lawful to possess may nevertheless be prohibited from the Festival Site under these Terms where its presence or use is inconsistent with Festival safety or applicable conditions of entry.

67.5 Nothing in this clause prohibits a person from possessing an otherwise lawful personal item merely because that item is capable of misuse, unless its possession is otherwise prohibited by these Terms, applicable law or a lawful and reasonable Festival requirement.

68. Alcohol-Free Festival

68.1 Pasifika Vibes Festival is an alcohol-free Festival.

68.2 Alcohol must not be:

1. brought onto the Festival Site;
2. possessed for consumption within the Festival Site;
3. consumed within the Festival Site;
4. sold or supplied;
5. offered as a prize, gift, sample or giveaway;
6. displayed or exhibited for promotional or commercial purposes;
7. demonstrated or sampled;
8. advertised, marketed or promoted as part of a Festival stall, display, activation or other Festival activity; or
9. otherwise distributed in connection with the Festival.

68.3 The prohibition applies to Attendees, Participants, Stallholders, Entertainers, volunteers, contractors, sponsors, guests, Festival Personnel and other persons present in connection with the Festival.

68.4 The alcohol-free requirement applies throughout the Festival Site during the Festival Period, including authorised setup, preparation, Festival operating, closing and pack-down periods.

68.5 A person must not consume alcohol in a vehicle, stall, Green Room, backstage area, operational area or other part of the Festival Site on the basis that the location is not ordinarily accessible to Attendees.

68.6 A person who brings alcohol onto the Festival Site or is found consuming, supplying, promoting or otherwise dealing with alcohol contrary to this clause may be directed to remove the alcohol from the Festival Site where lawful and appropriate, cease the activity or leave the Festival Site.

69. Smoking and Vaping

69.1 Pasifika Vibes Festival is a smoke-free and vape-free Festival.

69.2 Smoking and vaping are not permitted within the Festival Site during the Festival Period.

69.3 For the purposes of these Terms, smoking and vaping include the use of cigarettes, cigars, pipes, electronic cigarettes, e-cigars, vape pens, personal vaporisers and other smoking or vaping products, whether or not they contain nicotine.

69.4 Smoking or vaping products must not be:

1. smoked or vaped within the Festival Site;
2. sold or supplied as part of a Festival activity;
3. offered as samples, prizes, gifts or giveaways;
4. demonstrated;
5. advertised, marketed or promoted through a Festival stall, display, activation or activity; or
6. otherwise commercially promoted or distributed in connection with the Festival.

69.5 The prohibition on smoking and vaping applies throughout public and operational areas of the Festival Site, including stalls, backstage and Green Room areas, temporary structures, parking or vehicle areas forming part of the Festival Site and setup or pack-down areas.

69.6 The Organisers are not required to establish or provide a designated smoking or vaping area within the Festival Site.

69.7 A person wishing to smoke or vape must leave the Festival Site and must comply with all applicable Queensland smoking and vaping laws in the surrounding area, including any statutory smoke-free areas or buffer zones, and any additional smoke- or vape-free areas established by the relevant landowner, occupier or authority.

69.8 Persons who leave the Festival Site to smoke or vape must not congregate, smoke or vape in a location that:

1. is within a smoke-free area or statutory buffer zone;
2. is within any additional smoke- or vape-free area established for Festival operations by the Organisers in agreement with the relevant landowner, occupier or authority;
3. obstructs or materially interferes with a Festival entrance, exit, admission point, queue, pedestrian route or emergency access;
4. causes tobacco smoke, vapour or aerosol to materially affect persons queueing for, entering, leaving or working at the Festival; or
5. is otherwise identified by the Organisers, Pine Rivers Showgrounds, Council or another authorised authority as unsuitable for smoking or vaping. Where reasonably necessary for Festival access, safety or amenity, a person seeking admission or re-entry to the Festival may be required to move away from an entrance, exit, admission point or Festival queue while smoking or vaping. Nothing in this clause purports to regulate persons who are not attending, participating in or otherwise connected with the Festival while they are lawfully using land outside the Festival Site.

69.9 Nothing in these Terms permits smoking or vaping in a location where it is otherwise prohibited by law.

69.10 Possession of an otherwise lawful smoking or vaping product for personal use does not of itself constitute smoking or vaping within the Festival Site, but the product must not be used, sold, supplied, demonstrated, promoted or distributed contrary to this clause.

70. Illegal Drugs and Prohibited Substances

70.1 Illegal drugs and prohibited substances are not permitted at Pasifika Vibes Festival.

70.2 A person must not within the Festival Site:

1. possess an illegal drug or prohibited substance;
2. use or consume an illegal drug or prohibited substance;
3. manufacture or prepare an illegal drug or prohibited substance;
4. sell, supply, distribute or offer an illegal drug or prohibited substance;
5. solicit or arrange the supply of an illegal drug or prohibited substance; or
6. promote or facilitate unlawful drug use or supply.

70.3 Suspected unlawful possession, supply, manufacture or other serious drug-related conduct may be referred to Queensland Police Service.

70.4 Nothing in this clause limits the lawful powers of Queensland Police Service or another authorised authority.

71. Medicines and Legitimate Health Requirements

71.1 Clause 70 does not prohibit a person from possessing or using medication lawfully required or used for their own legitimate health or medical needs.

71.2 Medication, medical devices and other legitimate health-related items should be possessed, stored and used responsibly and in accordance with applicable law and any requirements applying to the particular item.

71.3 A parent, guardian, carer, support person or other authorised person may possess or administer medication for a child or another person in their care where lawfully permitted.

71.4 A person requiring medication, medical equipment or another legitimate health-related item is not required to disclose private health information to the Organisers merely because they possess or use that item, except where information is reasonably required in connection with First Aid, emergency treatment, a particular regulated activity or applicable law.

71.5 Nothing in this clause authorises the unauthorised sale, supply, promotion, demonstration or distribution of pharmaceutical, therapeutic, medical or other health products or services at the Festival.

71.6 Nothing in this clause prevents a person from carrying or using legitimate personal health or medical equipment, including mobility, monitoring, emergency or disability-related equipment, subject to applicable law and reasonable safety requirements.

72. Intoxication and Impairment

72.1 A person must not enter or remain within the Festival Site where their intoxication or impairment causes or materially contributes to:

1. unsafe behaviour;
2. aggression, violence or threatening behaviour;
3. inability to follow reasonable safety directions;
4. serious disruption;
5. an unreasonable risk to themselves or another person; or
6. inability to safely perform a Festival role or responsibility.

72.2 Festival Personnel are not required to determine the particular substance or medical cause responsible for apparent impairment before taking reasonable immediate steps to address an observed safety or welfare concern.

72.3 Where apparent impairment may reasonably be associated with illness, disability, medication, injury or another health condition rather than intoxication, Festival Personnel should, where reasonably practicable, respond according to the person's apparent needs and the circumstances rather than making assumptions about unlawful drug or alcohol use.

72.4 Where a person appears to require medical assistance, Clauses 54 and 55 apply.

72.5 Nothing in this clause authorises Festival Personnel to require disclosure of private health information beyond what is reasonably necessary and lawful in the circumstances.

73. Animals

73.1 Animals are not permitted within the Festival Site except as expressly permitted under this clause or Clause 74.

73.2 The prohibition includes pets and companion animals brought by Attendees, Participants, Stallholders, Entertainers, volunteers, contractors or other persons, regardless of whether the animal is:

1. leashed or otherwise restrained;
2. carried;
3. contained in a bag, carrier, pram or similar item;
4. ordinarily considered well behaved;
5. accustomed to crowds; or
6. intended to remain within a stall, vehicle or operational area.

73.3 This prohibition does not apply to an assistance animal whose access is protected under applicable Queensland or Commonwealth law.

73.4 Nothing in these Terms requires a person with disability to be separated from an assistance animal where the person is legally entitled to be accompanied by that animal.

73.5 Where permitted by applicable law, Festival Personnel may make reasonable enquiries or request evidence relevant to establishing that an animal is an assistance animal entitled to access. Any such enquiry or request must be handled respectfully and consistently with applicable law.

73.6 A permitted assistance animal must:

1. remain under the effective control of its handler, subject to applicable law;
2. meet applicable standards of behaviour and hygiene for access to a public environment;
3. not create an unreasonable safety risk; and
4. be managed consistently with applicable law.

73.7 The handler remains responsible for the care and control of the assistance animal and, so far as applicable and reasonably practicable, for appropriately managing and disposing of animal waste.

73.8 An assistance animal may be excluded from a particular area only where exclusion is permitted or required by applicable law, including any area to which specific food-safety or other legal restrictions apply.

73.9 Festival Personnel must not refuse access to a person accompanied by an assistance animal merely because:

1. animals are generally prohibited at the Festival;
2. another person objects to, fears or is uncomfortable with animals; or
3. the animal is not a pet ordinarily permitted at the venue.

73.10 Where uncertainty or a concern arises concerning an assistance animal, Festival Personnel should, where reasonably practicable, seek guidance from Event Management rather than unnecessarily denying access to the person and animal.

74. Other Authorised Animals

74.1 An animal other than an assistance animal may be present within the Festival Site only where its presence has been expressly authorised by the Organisers and is lawful.

74.2 Authorisation may be considered for legitimate Festival operational, cultural, educational, emergency-service or other approved purposes.

74.3 Approval may be subject to requirements concerning:

1. licences, permits or statutory approvals;
2. animal welfare;
3. public safety;
4. containment and control;
5. insurance;
6. hygiene and waste;
7. location and public interaction;
8. food-safety separation;
9. veterinary or health requirements; and
10. any other conditions reasonably required by the Organisers or an applicable authority.

74.4 No person may exhibit, display, perform with, offer public interaction with or otherwise introduce an animal as part of a stall, performance, activation or activity without prior approval.

74.5 Festival approval does not remove or replace any licence, permit, animal- welfare, biosecurity, food-safety or other legal requirement applying to the animal or activity.

75. Enforcement of this Part

75.1 A person who breaches this Part may be directed to:

1. cease the prohibited activity;
2. remove a prohibited item, substance or animal from the Festival Site where lawful and appropriate;
3. surrender an item where the person voluntarily agrees and appropriate arrangements exist;
4. leave the Festival Site; or
5. comply with another lawful and reasonable direction necessary to address the breach or safety risk.

75.2 Festival Personnel must not represent that they possess statutory search, seizure, confiscation, detention or enforcement powers that they do not have.

75.3 Where prohibited conduct or possession may constitute an offence, or where a person refuses to comply and the matter cannot safely or appropriately be resolved by Festival Personnel, assistance may be sought from Queensland Police Service, contracted Security, venue personnel or another appropriate authority.

75.4 Prohibited items or substances will not necessarily be stored or held by the Organisers for later collection.

75.5 Festival Personnel and volunteers are not required to physically take possession of, confiscate, dispose of or otherwise handle a prohibited item or substance where doing so would be unsafe, unlawful or outside the reasonable scope of their role.

75.6 Nothing in this Part limits any lawful power of Queensland Police Service or another authorised authority or prevents further action being taken under the general enforcement provisions of these Terms.

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PART 8 – VEHICLES, PARKING, TRAFFIC, ACCESS & SITE MOVEMENT

76. General Traffic and Site Movement

76.1 All persons entering, leaving or moving within the Festival Site must do so with reasonable care and comply with applicable traffic, parking, pedestrian and access arrangements.

76.2 Festival traffic and access arrangements may vary during setup, Festival operating hours, closing, pack-down, emergencies and other operational periods.

76.3 Persons must comply with:

1. lawful road and traffic requirements;
2. signs, barriers, cones and traffic-control devices;
3. lawful and reasonable directions from Festival Personnel, Parking Crew, traffic-management personnel, venue personnel, Security or emergency services acting within the scope of their respective roles and authority;
4. designated vehicle, pedestrian, loading and parking routes; and
5. temporary changes introduced for safety, congestion management, emergency access or Festival operations.

76.4 A person's previous use of a particular entrance, route, parking area or access point does not create an entitlement to use it again where Festival arrangements have changed.

77. Vehicle Access to the Festival Site

77.1 Vehicle access to non-public or controlled parts of the Festival Site is restricted to vehicles and persons authorised by the Organisers, venue management or another appropriate authority.

77.2 Authorised vehicle access may include vehicles associated with:

1. Stallholders;
2. Entertainers where specifically approved;
3. contractors and suppliers;
4. Festival operations;
5. accessibility requirements;
6. emergency services;
7. Council, government, regulatory or venue operations; and
8. other approved Festival purposes.

77.3 Authorisation to bring a vehicle onto the Festival Site does not create an unrestricted right of vehicle access, presence or movement at all times.

77.4 Vehicle access may be limited according to:

1. designated entry or exit points;
2. arrival and departure windows;
3. Festival operating hours;
4. pedestrian conditions;
5. crowd density;
6. weather or ground conditions;
7. emergency requirements; and
8. other operational or safety considerations.

77.5 Festival Personnel acting within the scope of their responsibilities may delay, redirect, restrict or refuse vehicle movement where reasonably necessary for safety or Festival operations, subject to any lawful operational priority or statutory power applying under Clause 88.

78. Vehicle Movement Within Operational Areas

78.1 Vehicles moving within operational, stallholder, backstage, setup or pack- down areas must be driven slowly, carefully and with particular regard for pedestrians.

78.2 Drivers must comply with any applicable Festival-imposed speed restriction, traffic-control measure, spotter or escort requirement.

78.3 A driver must not:

1. drive through a pedestrian-dense area where vehicle movement has been suspended or prohibited;
2. drive contrary to a lawful and reasonable direction from Festival Personnel or other authorised personnel;
3. operate a vehicle in a reckless, aggressive or unsafe manner;
4. obstruct emergency access;
5. use a vehicle in a manner likely to endanger a person, structure, stall or equipment; or
6. move a vehicle where the driver does not have adequate visibility or clearance to do so safely.

78.4 Where visibility is restricted or pedestrian interaction creates additional risk, Festival Personnel may require a spotter or other reasonable control before vehicle movement occurs.

78.5 Hazard lights, warning devices or other controls may be required where appropriate to the circumstances.

78.6 Nothing in this clause requires Festival Personnel or volunteers to position themselves in an unsafe location or attempt to physically stop a moving vehicle.

79. Vehicle Movement During Public Festival Operations

79.1 Vehicle movement within public Festival areas may be restricted or prohibited while those areas are open to Attendees.

79.2 Stallholders, contractors, suppliers and other Participants must plan arrivals, deliveries, replenishment and departures around applicable vehicle- access restrictions.

79.3 A Participant must not drive a vehicle into or through a public Festival area merely for convenience where vehicle movement has not been authorised.

79.4 Where vehicle access during public operating hours is reasonably necessary, including for emergency, safety, accessibility or essential operational purposes, movement may be permitted subject to appropriate controls and directions.

79.5 Emergency-service vehicles and other vehicles responding to an urgent incident may enter or move through Festival areas as required in accordance with Clause 88.

80. Parking

80.1 Vehicles associated with Festival attendance or participation must be parked lawfully and, where applicable, within areas designated or made available for Festival parking.

80.2 The availability of Festival-related parking is subject to capacity, site conditions, access arrangements and operational requirements.

80.3 Entry to the Festival does not guarantee the availability of a parking space in a particular parking area or within a particular distance of an entrance.

80.4 Drivers must:

1. follow lawful and reasonable directions from Parking Crew or other authorised personnel;
2. park within designated areas where directed;
3. avoid obstructing roads, gates, pedestrian routes, emergency access, neighbouring properties or other vehicles;
4. not park in an accessible parking space unless lawfully entitled to do so; and
5. comply with applicable parking restrictions and signage.

80.5 Parking areas may be opened, closed, redirected or temporarily restricted according to capacity, weather, ground conditions, emergency requirements or other operational considerations.

80.6 A person must not remove, move or interfere with parking signs, cones, barriers or traffic-control equipment without authority.

81. Accessible Parking and Set-Down Arrangements

81.1 The Organisers will seek to provide or facilitate accessible parking and access arrangements appropriate to the Festival Site, available facilities and applicable requirements.

81.2 Designated accessible parking spaces must be used only by persons lawfully entitled to use them.

81.3 Where designated set-down, pick-up or accessibility arrangements are provided, drivers must follow applicable directions and must not remain in those areas longer than reasonably necessary.

81.4 Festival Personnel may make reasonable operational adjustments to assist a person with disability or mobility needs where practicable and safe to do so.

81.5 Nothing in this clause guarantees that every part of an outdoor Festival Site will have identical terrain, surface conditions or proximity to parking.

82. Pedestrian Safety

82.1 Pedestrians must use reasonable care when moving through Festival entrances, exits, parking areas, vehicle-access areas and operational zones.

82.2 Persons must comply with lawful and reasonable directions intended to separate pedestrians from moving vehicles or other hazards.

82.3 A person must not deliberately:

1. obstruct a vehicle route while authorised vehicle movement is occurring;
2. enter a temporarily closed vehicle or operational area;
3. move or bypass barriers established for pedestrian safety; or
4. interfere with traffic or parking personnel carrying out their authorised duties.

82.4 Drivers must exercise particular care around children, older persons, persons with disability and other pedestrians who may require additional time or space to move safely.

83. Stallholder, Contractor, Supplier and Other Operational Vehicle Access

83.1 Stallholders, contractors, suppliers and other operational Participants must comply with any allocated access point, arrival time, loading procedure, vehicle route, parking arrangement or departure requirement notified by the Organisers.

83.2 Participants must not assume that public entrances or parking areas may be used for operational deliveries, loading or vehicle access.

83.3 Loading and unloading must be completed safely and without unnecessarily obstructing:

1. pedestrian routes;
2. other Participants;
3. emergency access;
4. roads or vehicle routes; or
5. Festival operations.

83.4 Unless expressly authorised by the Organisers, Participant vehicles must be removed from stall, display, performance and other operational areas by the time specified by the Organisers and parked in an authorised parking area.

83.5 A vehicle may remain within a stall, display or operational area during public Festival hours only where the Organisers have expressly authorised the vehicle to remain because of its approved operational, emergency, accessibility, exhibition, broadcasting, technical or other Festival-related function. Such vehicles may include, where expressly authorised:

1. outside-broadcast, radio, television or other media-production vehicles;
2. refrigeration, technical or specialist service vehicles forming an integral part of an approved stall or operation;
3. vehicles required for approved accessibility purposes;
4. Festival operational vehicles;
5. police, ambulance, emergency-service, government or regulatory-agency vehicles where their presence within the Festival Site serves an approved operational, emergency, community-engagement, display or other Festival- related purpose; and
6. other vehicles whose presence within the Festival Site has been specifically approved by the Organisers.

83.6 Permission for a vehicle to remain within the Festival Site does not constitute permission for the vehicle to move through a public or operational Festival area at any time. Vehicle movement remains subject to applicable Festival traffic controls, pedestrian conditions and lawful and reasonable directions from authorised Festival Personnel.

83.7 A driver or person responsible for an authorised vehicle who wishes to move or remove the vehicle during a period of restricted vehicle movement must first obtain clearance from the person or team designated by the Organisers, unless immediate movement is required in the exercise of lawful emergency or other statutory powers.

83.8 Where movement can be undertaken safely, Festival Personnel may facilitate the movement of an authorised vehicle using appropriate controls, which may include delaying movement, establishing pedestrian clearance, providing a spotter or escort, or directing the vehicle along a particular route.

83.9 A driver must not move a vehicle contrary to a lawful and reasonable Festival traffic or safety direction merely because the vehicle was previously authorised to enter or remain within the Festival Site.

83.10 Additional vehicle and access conditions contained in applicable Participant-specific requirements continue to apply, including, where relevant, the Stallholder Terms & Conditions, contractor arrangements or other conditions applicable to the person's Festival role.

84. Deliveries and Replenishment

84.1 Deliveries, stock replenishment, waste collection, equipment movement and similar servicing activities must occur in accordance with Festival access arrangements.

84.2 Where vehicle access to public Festival areas is restricted, Participants must make reasonable arrangements to undertake replenishment without unauthorised vehicle movement.

84.3 The Organisers may designate particular times, routes or methods for deliveries and replenishment.

84.4 Essential or urgent servicing may be permitted outside ordinary access arrangements where authorised and appropriately controlled.

84.5 Participants are responsible for planning reasonable stock, equipment and supply requirements having regard to applicable vehicle-access restrictions.

85. Pick-Up, Drop-Off and Passenger Set-Down

85.1 Drivers dropping off or collecting passengers must do so lawfully and without creating an unreasonable obstruction or safety risk.

85.2 A vehicle must not stop or wait:

1. across an entrance or exit;
2. within an emergency-access route;
3. where it materially obstructs traffic;
4. in a location temporarily restricted by Festival traffic arrangements; or
5. where stopping creates an unreasonable risk to pedestrians.

85.3 Where a designated pick-up or set-down area is provided, drivers may be directed to use that area.

85.4 Rideshare, taxi, private vehicle and other passenger collection arrangements remain subject to applicable road rules and Festival traffic arrangements.

86. Bicycles, Scooters and Similar Devices

86.1 Bicycles, scooters, skateboards and similar personal transport devices must be used with reasonable regard for pedestrian safety.

86.2 The Organisers may restrict riding within pedestrian-dense Festival areas and may require a device to be walked, carried, parked or stored in an appropriate location.

86.3 A person must not operate a bicycle, scooter, skateboard or similar device:

1. recklessly or at an unsafe speed;
2. through a crowd in a manner creating an unreasonable risk;
3. in a Restricted Area without authority; or
4. contrary to a lawful and reasonable safety direction.

86.4 Mobility aids and devices used by persons with disability are not prohibited by this clause and should be accommodated consistently with applicable law and reasonable safety requirements.

87. Unauthorised Vehicles and Motorised Devices

87.1 Motorcycles, motorised recreational devices, golf carts, utility vehicles, quad bikes and similar vehicles or devices must not be operated within controlled Festival areas unless their use is authorised.

87.2 Authorised operational vehicles may be subject to designated drivers, routes, times, speeds and other safety controls.

87.3 Nothing in this clause prohibits a mobility device lawfully and appropriately used by a person with disability.

88. Emergency, Statutory and Operational Priority

88.1 Emergency-service vehicles and vehicles being used in the exercise of lawful emergency, policing, regulatory or other statutory functions take priority over ordinary Festival vehicle, parking, loading and pedestrian arrangements where required by the circumstances.

88.2 A vehicle belonging to a police, emergency-service, government or regulatory agency does not receive unrestricted operational priority merely because of its ownership or agency affiliation. Where such a vehicle is present for an ordinary community-engagement, display, promotional, informational or similar purpose, it remains subject to applicable Festival traffic and access arrangements unless lawful operational circumstances require otherwise.

88.3 Where necessary for emergency, statutory or urgent Festival operations, persons may be required to:

1. move a vehicle;
2. leave a parking or loading area;
3. use a different route;
4. delay entry or departure;
5. temporarily remain clear of an area; or
6. comply with another lawful and reasonable traffic or access direction.

88.4 Festival Personnel may temporarily close an entrance, exit, road, parking area, pedestrian route or other access point where reasonably necessary for safety or operations, subject to any overriding lawful direction or statutory authority.

88.5 A temporary change to Festival traffic or access arrangements does not of itself entitle an Attendee or Participant to compensation, reimbursement or other remedy, subject to applicable law.

89. Vehicles and Property Left at the Festival Site

89.1 Vehicles and other property brought to or left within Festival-related parking or operational areas remain the responsibility of their owners or users.

89.2 Persons should secure vehicles and valuables appropriately and must not leave children, vulnerable persons or animals unattended in vehicles in unsafe or unlawful circumstances.

89.3 The Organisers do not accept responsibility for theft, loss or damage merely because a vehicle or item is parked or located within a Festival-related area, subject to any liability that cannot lawfully be excluded.

89.4 A vehicle or item that is unlawfully parked, creates a safety risk, obstructs emergency or operational access, or remains contrary to a lawful and reasonable direction may be referred to venue management, Council, Queensland Police Service or another appropriate authority for appropriate action.

89.5 The Organisers will not purport to tow, immobilise or otherwise interfere with a vehicle except where lawfully authorised to do so.

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PART 9 – STALLHOLDERS, ENTERTAINERS, CONTRACTORS, VOLUNTEERS & OTHER PARTICIPANTS

90. Application of these Terms to Participants

90.1 These Terms apply to all Participants while entering, attending, working at, performing at, operating within or otherwise participating in the Festival.

90.2 For the purposes of this Part, Participants may include:

1. Stallholders and their personnel;
2. Entertainers and Performing Groups;
3. contractors, suppliers and service providers;
4. volunteers;
5. sponsors and their representatives;
6. community organisations and their representatives;
7. government, Council, emergency-service and other agency representatives;
8. workshop, activity and programme providers;
9. photographers, videographers, media personnel and authorised media contributors;
10. invited guests and representatives;
11. exhibitors and demonstrators; and
12. other persons or organisations participating in an authorised Festival capacity.

90.3 A Participant remains subject to these Terms even where they are also subject to separate Participant-specific terms, conditions, agreements, policies, instructions, approvals or accreditation requirements.

90.4 A person who occupies more than one Festival role remains subject to the requirements applicable to each relevant role.

91. Participant-Specific Terms, Conditions and Requirements

91.1 Certain categories of Participants are subject to additional terms, conditions, agreements, policies or requirements applicable to their participation. These may include:

1. the Pasifika Vibes Festival Stallholder Terms & Conditions;
2. the Pasifika Vibes Festival Entertainer Terms & Conditions;
3. the Pasifika Vibes Festival Volunteer Terms & Code of Conduct, applicable policies, role requirements, briefings and directions;
4. the Pasifika Vibes Festival Workshop & Activity Provider Terms & Conditions and applicable operational requirements;
5. contractor or supplier agreements;
6. sponsorship or partnership agreements;
7. the Pasifika Vibes Festival Media Accreditation & Media Contributor Conditions, media agreements, accreditation or other applicable requirements;
8. site, safety or operational instructions; and
9. other conditions associated with a particular approval or Festival role.

91.2 Participant-specific requirements operate in addition to these Festival- wide Terms.

91.3 Where a Participant-specific requirement imposes a higher or more particular standard relevant to that Participant's activity, the Participant must comply with that requirement.

91.4 Where there is an apparent inconsistency between these Terms and a Participant-specific requirement, the provisions should, so far as reasonably possible, be interpreted together and according to their respective purposes.

91.5 A Participant who is uncertain about an operational requirement should seek clarification from the Organisers rather than act in a manner that may create a safety, compliance or operational problem.

92. Scope of Participant Approval

92.1 Approval to participate in the Festival applies only to the products, services, performances, activities, promotions, displays, equipment, structures, vehicles and other matters disclosed to and approved by the Organisers, subject to any applicable conditions.

92.2 Approval to participate does not constitute unrestricted permission to undertake additional or materially different activities within the Festival Site.

92.3 Where relevant to their role, a Participant must obtain further approval before materially changing or introducing matters including:

1. products or services offered;
2. food or beverages sold or supplied;
3. performances or programmed activities;
4. demonstrations or public-engagement activities;
5. promotional, advocacy or fundraising activities;
6. structures, displays or equipment;
7. electrical, gas, cooking or technical arrangements;
8. vehicles intended to enter or remain within operational Festival areas;
9. photography, filming, livestreaming or media activities requiring Festival authorisation; or
10. another material aspect of their approved participation.

92.4 Disclosure of a proposed activity in an application, email, form or other communication does not of itself constitute approval unless the activity has been accepted or authorised by the Organisers.

92.5 The Organisers may approve a Participant while declining or placing conditions upon a particular component of that Participant's proposed activities.

93. Responsibility for Personnel and Representatives

93.1 An organisation or Participant responsible for other persons attending or working under its Festival participation must take reasonable steps to ensure those persons are aware of and comply with applicable Festival requirements.

93.2 Such persons may include:

1. employees;
2. volunteers;
3. performers;
4. group members;
5. assistants;
6. contractors and subcontractors;
7. family members assisting with an approved activity;
8. agents or representatives; and
9. other persons attending under or in connection with the Participant's approval.

93.3 A Participant must not knowingly permit a person acting under its authority or participation to engage in conduct that breaches applicable Festival requirements.

93.4 Where a person's conduct creates a safety, behavioural or operational concern, the Organisers may address the matter directly with that person and/ or with the Participant or organisation responsible for them.

93.5 Approval of an organisation does not prevent the Organisers from directing an individual associated with that organisation to cease particular conduct or, where warranted under these Terms, leave the Festival Site.

94. Professional, Organisational and Official Status

94.1 These Terms apply irrespective of a person's employment, profession, organisational affiliation, sponsorship status, official position or other external status.

94.2 Participation by or association with a government agency, Council, emergency service, sponsor, media organisation, community organisation, business or other entity does not of itself exempt a person from reasonable Festival safety, access, traffic, behavioural or operational requirements.

94.3 Where a person is exercising a lawful emergency, policing, regulatory or other statutory function, applicable lawful powers and directions take precedence to the extent required.

94.4 The Organisers and Festival Personnel will seek to cooperate reasonably with persons exercising legitimate official functions while continuing to manage Festival safety and operations.

94.5 A person's official or professional status must not be used to intimidate, threaten or improperly pressure Festival Personnel or another Participant into disregarding applicable Festival requirements.

95. Conduct Towards Festival Personnel and Volunteers

95.1 Festival Personnel and volunteers must be treated respectfully while carrying out their Festival roles.

95.2 A person must not:

1. abuse, threaten or intimidate Festival Personnel or volunteers;
2. deliberately obstruct them in the performance of their duties;
3. attempt to pressure them into disregarding a safety or operational requirement;
4. knowingly provide materially false information for the purpose of circumventing a Festival requirement; or
5. retaliate against a person for giving a reasonable Festival direction or reporting a legitimate safety or conduct concern.

95.3 A person who disagrees with a direction may respectfully request clarification or ask for the matter to be referred to an appropriate Team Leader, Event Management representative or other authorised person.

95.4 Disagreement with a direction does not, of itself, excuse non-compliance where immediate compliance is reasonably required for safety or Festival operations.

95.5 Festival Personnel and volunteers are likewise expected to communicate and exercise their responsibilities respectfully, reasonably and within the scope of their role.

96. Escalation of Operational Disagreements

96.1 Where a Participant disputes an operational decision or direction and the matter cannot reasonably be resolved by the Festival Personnel involved, the matter may be referred to an appropriate Team Leader, Event Management representative or other authorised decision-maker.

96.2 Participants should use the available escalation process rather than engage in confrontation with volunteers or other frontline Festival Personnel.

96.3 Where an immediate safety issue exists, the relevant safety direction must be followed pending escalation unless a lawful authority directs otherwise.

96.4 Festival Personnel should seek assistance rather than unnecessarily escalating a confrontation where a person becomes aggressive, threatening or refuses to comply.

96.5 Nothing in this clause prevents Queensland Police Service, emergency services, Council or another authorised authority from exercising lawful powers or issuing lawful directions.

97. Compliance with Approvals, Licences and Legal Requirements

97.1 Participants are responsible for obtaining and maintaining licences, permits, registrations, certifications, qualifications, insurances and other approvals legally required for their own activities, except where the Organisers have expressly undertaken responsibility for a particular Festival-wide approval.

97.2 Where requested and reasonably relevant to participation, Participants must provide evidence of required approvals or compliance.

97.3 The Organisers may prevent or suspend an activity where:

1. a legally required approval cannot be demonstrated;
2. an approval has expired, been suspended or ceased to apply;
3. conditions of an approval are not being followed;
4. a regulator or other authorised authority requires the activity to cease; or
5. there are reasonable grounds to believe continuation would expose the Festival or others to a material compliance or safety risk.

97.4 Festival acceptance of an application does not constitute a representation that the Participant has satisfied every legal requirement applicable to their own activity.

98. Insurance and Risk Responsibility

98.1 Participants required by their Festival conditions or applicable law to maintain insurance must ensure that the required cover remains current for the applicable period.

98.2 Evidence of insurance may be required before participation or at another reasonable time.

98.3 A Participant remains responsible for risks arising from their own activities, personnel, equipment, products and operations to the extent provided by law and applicable agreements.

98.4 Festival-wide insurance arrangements do not necessarily insure every Participant against liabilities arising from their own activities.

98.5 Nothing in these Terms excludes or limits liability where it would be unlawful to do so.

99. Participant Equipment and Property

99.1 Participants remain responsible for their own equipment, stock, instruments, displays, personal property and other items brought to the Festival Site unless otherwise agreed.

99.2 Participant property must be stored, positioned and used so that it does not create an unreasonable safety risk, obstruct access or materially interfere with another Participant or Festival operations.

99.3 Participants must remove their property within applicable pack-down or collection periods unless alternative arrangements have been expressly approved.

99.4 Property must not be abandoned at the Festival Site.

99.5 The Organisers may take reasonable steps concerning property left in a location that creates an immediate safety or operational obstruction, subject to applicable law.

100. Participant Arrival, Attendance and Departure

100.1 Participants must comply with applicable arrival, check-in, setup, operating, performance, pack-down and departure arrangements relevant to their role.

100.2 A Participant must allow sufficient time to complete required access, check-in, setup or preparation procedures.

100.3 Late arrival does not necessarily entitle a Participant to:

1. vehicle access that has already been restricted;
2. extension of a performance or operating period;
3. disruption of another Participant's allocation;
4. modification of public safety arrangements; or
5. another accommodation that cannot reasonably be provided.

100.4 Participants must not leave an operational responsibility unattended where doing so creates a safety, compliance or Festival-management problem.

100.5 Departure must occur in accordance with applicable pedestrian, vehicle, pack-down and site-access arrangements.

101. Volunteers

101.1 Volunteers contribute to the operation of Pasifika Vibes Festival in roles allocated or approved by the Organisers.

101.2 Volunteers must:

1. follow applicable role instructions and safety procedures;
2. act within the reasonable scope of their allocated role;
3. seek assistance where a matter exceeds their authority, competence or ability to manage safely;
4. treat Attendees, Participants and other Festival Personnel respectfully;
5. report significant safety, behavioural or operational concerns through appropriate Festival channels; and
6. comply with applicable safeguarding, privacy and confidentiality requirements.

101.3 Volunteers are not expected to place themselves at unreasonable personal risk in order to enforce Festival requirements.

101.4 Where a person becomes aggressive, threatening or seriously non- compliant, a volunteer should seek assistance from an appropriate Team Leader, Event Management, Security, Queensland Police Service or another appropriate person according to the circumstances.

101.5 A volunteer must not represent themselves as having police, security, regulatory or other statutory powers that they do not possess.

102. Contractors, Suppliers and Service Providers

102.1 Contractors, suppliers and service providers must comply with these Terms, their contractual arrangements and applicable Festival safety and operational requirements.

102.2 Contractors remain responsible for appropriately managing their personnel, subcontractors, equipment and work activities.

102.3 Work must be coordinated so as not to create an unreasonable risk to Attendees, Participants or other workers.

102.4 Festival Personnel may require work to be paused, relocated or otherwise controlled where necessary to address an immediate Festival safety or operational concern.

102.5 Nothing in this clause transfers to the Organisers a contractor's legal responsibilities for matters within the contractor's control.

103. Government, Community and Information Participants

103.1 Government agencies, Council, community organisations, charities, service providers and other approved information Participants may provide information and engagement activities within the scope of their approved participation.

103.2 Approval to operate an information or community-engagement presence does not constitute unrestricted authority to undertake additional campaigning, advocacy, fundraising, recruitment, promotion, performance or other activities requiring separate approval under these Terms.

103.3 Political campaigning remains subject to Clause 39 notwithstanding the official, governmental or organisational status of a Participant.

103.4 Participants must comply with any reasonable limitations placed upon displays, material distribution, activities, equipment, vehicles or public engagement as part of their Festival approval.

104. Entertainers and Performing Groups

104.1 Entertainers and Performing Groups remain subject to the Pasifika Vibes Festival Entertainer Terms & Conditions, together with any performance, production, backstage, Green Room, scheduling, media or safety requirements applicable to their participation.

104.2 Approval to perform does not authorise an Entertainer or Performing Group to undertake additional performances, activations or promotional activities elsewhere within the Festival Site unless approved.

104.3 Entertainers must comply with applicable family-friendly content requirements, stage-management directions and production requirements.

104.4 Festival Personnel may modify, delay, shorten, relocate or stop a performance where reasonably necessary for safety, scheduling, technical, content, emergency or operational reasons, subject to applicable Participant- specific terms.

104.5 Nothing in this clause prevents spontaneous personal or cultural participation that is otherwise permitted under Clause 39.

105. Stallholders

105.1 Stallholders remain subject to the Pasifika Vibes Festival Stallholder Terms & Conditions, together with any applicable site, food-safety, trading, electrical, gas, insurance, vehicle, waste or operational requirements.

105.2 Stallholders may sell, provide, display, demonstrate or promote only products, services and activities within the scope of their approved participation.

105.3 Approval of a stall does not authorise:

1. undisclosed products or services;
2. unauthorised promotional or advocacy activities;
3. unauthorised performances or roaming activities;
4. unauthorised subletting, sharing or transfer of the stall site;
5. unauthorised structures, equipment or vehicle presence; or
6. another material change to the approved stall operation.

105.4 Stallholders must ensure that their personnel and assistants comply with applicable Festival requirements.

105.5 Participation in Festival competitions, promotions or activations may be subject to additional conditions, including applicable photography, judging, promotional and media-use conditions.

106. Sponsors, Partners and Invited Organisations

106.1 Sponsors, partners and invited organisations remain subject to these Terms and any applicable sponsorship, partnership, participation or activation agreement.

106.2 Sponsorship, financial contribution, in-kind support or other partnership status does not confer unrestricted rights to:

1. access Restricted Areas;
2. undertake promotional activities beyond the agreed scope;
3. install additional branding or displays;
4. photograph, film or livestream beyond applicable permissions;
5. operate vehicles contrary to Festival controls;
6. direct Festival Personnel outside agreed arrangements; or
7. disregard Festival safety or conduct requirements.

106.3 Any additional rights granted to a sponsor or partner must be exercised consistently with applicable safety, legal and operational requirements.

107. Media and Authorised Media Contributors

107.1 Photographers, videographers, livestream providers, journalists, media partners, students, invited media contributors and other persons undertaking authorised media activity remain subject to these Terms and any applicable media accreditation, service, sponsorship, contributor or other agreement.

107.2 Authorisation to undertake media activity does not of itself provide unrestricted access to:

1. backstage or Green Room areas;
2. Restricted Areas;
3. children or young people;
4. private or sensitive situations;
5. emergency or medical incidents;
6. Participant-only operational areas; or
7. locations otherwise subject to access controls.

107.3 Media personnel must comply with reasonable safety, safeguarding, privacy, access and operational directions.

107.4 The detailed rights and conditions applying to Festival photography, filming, livestreaming and media use are addressed in Part 10 and any applicable Participant-specific agreement.

108. Removal, Suspension or Withdrawal of Participant Approval

108.1 Where a Participant materially breaches these Terms, Participant-specific requirements or applicable law, the Organisers may take reasonable action proportionate to the circumstances.

108.2 Action may include:

1. giving a direction or warning;
2. requiring particular conduct to cease;
3. requiring a safety or compliance issue to be corrected;
4. restricting an activity;
5. suspending an activity or participation;
6. requiring an individual associated with a Participant to leave;
7. withdrawing or terminating Festival participation where permitted under applicable terms or agreements; or
8. referring the matter to an appropriate authority.

108.3 Immediate action may be taken without prior warning where reasonably necessary because of serious safety concerns, violence, threats, serious misconduct, suspected criminal conduct or another urgent circumstance.

108.4 The consequences of withdrawal, cancellation or termination of a Participant's participation, including any entitlement to refunds or other remedies, are governed by applicable Participant-specific terms, agreements and law.

108.5 Nothing in this clause prevents the Organisers from addressing a minor or readily correctable issue informally where that is appropriate.

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PART 10 – PHOTOGRAPHY, FILMING, LIVESTREAMING, MEDIA & PRIVACY

109. Photography, Filming and Recording at the Festival

109.1 Pasifika Vibes Festival is a public community event at which photography, filming, audio recording, livestreaming and other media activity may occur.

109.2 Media may be created by or on behalf of:

1. the Organisers;
2. the Festival's Media Crew;
3. commissioned photographers, videographers and other service providers;
4. authorised or accredited media contributors;
5. sponsors and Media Partners;
6. television, radio, news and other media organisations;
7. Stallholders, Entertainers and other Participants within the scope of their authorised activities; and
8. Attendees undertaking lawful personal photography or recording.

109.3 The nature and extent of a person's authority to photograph, film, record, livestream or otherwise create or publish media may differ according to their role and any applicable Festival conditions, accreditation or agreement.

109.4 The fact that photography or recording is generally permitted at the Festival does not create an unrestricted right to photograph, film, record, interview, livestream or publish material in every circumstance or location.

110. Official Festival Photography and Recording

110.1 The Organisers may arrange photography, filming, audio recording and other media production throughout the Festival for legitimate Festival purposes.

110.2 These purposes may include:

1. documenting the Festival;
2. promoting Pasifika Vibes Festival and future Festivals;
3. websites and social media;
4. advertising and promotional material;
5. printed and digital publications;
6. public relations and media communications;
7. funding, sponsorship, acquittal and reporting purposes;
8. community and organisational reporting;
9. historical and archival purposes;
10. promotion of Festival programmes, activities and participation opportunities; and
11. other reasonable purposes connected with Pasifika Vibes Festival and its organisation.

110.3 Official Festival media may include photographs, video, audio, interviews, livestreams and other audiovisual or digital content.

110.4 Official Festival media may be created by Festival Personnel or by photographers, videographers, production providers, Media Partners or other persons authorised by the Organisers.

111. Incidental Appearance in Festival Media

111.1 By entering or participating in the Festival, persons acknowledge that they may appear incidentally in photographs, video, livestreams or other recordings of:

1. crowds;
2. performances;
3. Festival activities;
4. stalls and displays;
5. public areas;
6. ceremonies and presentations;
7. Festival atmosphere; and
8. other general Festival coverage.

111.2 Incidental appearance may include a person being identifiable within a wider scene even though that person is not the principal subject of the media.

111.3 Because Pasifika Vibes Festival is a large public event, it may not be reasonably practicable to obtain individual consent from every person appearing incidentally in general Festival coverage.

111.4 The Organisers may use official Festival media containing incidental appearances for the purposes described in Clause 110, subject to applicable law.

112. Focused, Posed and Identifiable Festival Photography

112.1 Focused photography or recording occurs where a person or small group is deliberately made the principal subject of Festival media rather than merely appearing incidentally in general Festival coverage.

112.2 Examples may include:

1. posed portraits;
2. deliberately arranged family or group photographs;
3. focused interviews;
4. testimonials;
5. featured promotional photography;
6. deliberately staged photographs for Festival marketing; and
7. other media in which particular persons are intentionally featured.

112.3 Where reasonably appropriate to the nature and intended use of focused media, the Organisers or authorised media personnel should obtain or confirm the person's agreement to participate.

112.4 Additional or more specific consent may be obtained where appropriate, including where media is intended for prominent advertising, a particular campaign or another use materially different from ordinary Festival documentation.

112.5 Nothing in this clause prevents the use of media under a separate Participant agreement, competition condition, release or other valid permission applicable to the person concerned.

113. Children and Young People in Festival Media

113.1 Children and young people may appear incidentally in general Festival photography, filming and recordings, including crowd, family, performance and activity coverage.

113.2 Official Festival media involving children must be approached consistently with applicable law, Festival safeguarding requirements and the child-safety provisions of these Terms.

113.3 Greater care must be taken where a child or young person is deliberately made the principal subject of focused, posed, interviewed or promotional media.

113.4 Where parental or guardian permission is required by law, Festival policy, a Participant-specific agreement or the nature of a particular organised activity, that permission must be obtained.

113.5 Festival Personnel and authorised media personnel must not use photography or media activity as a means of obtaining inappropriate, unnecessary or unauthorised private access to a child or young person.

113.6 Photography, filming or publication involving a child must not be undertaken where prohibited by law or contrary to a lawful restriction applying to that child.

113.7 This clause should be read together with the child-safeguarding provisions in Part 5.

114. Requests Not to be Photographed

114.1 A person who does not wish to be the deliberate or focused subject of official Festival photography or filming may communicate that preference to the photographer, videographer or Festival Personnel.

114.2 Where reasonably practicable, official Festival media personnel should respect a clear request not to deliberately or focally photograph or film a person.

114.3 The Organisers cannot guarantee that a person will not appear incidentally in:

1. crowd photographs;
2. wide-angle or background footage;
3. livestreams;
4. recordings of performances or public activities;
5. news or external media coverage; or
6. photographs or recordings lawfully made by other persons.

114.4 A request made after media has already been created does not necessarily require deletion or prevent lawful use of that media, but the Organisers may consider reasonable concerns about official Festival media on a case-by-case basis.

115. Official Festival Media Crew

115.1 The Organisers may appoint volunteers, employees, contractors or other authorised persons to form or assist the Festival Media Crew.

115.2 The Festival Media Crew may move throughout authorised Festival areas for the purpose of documenting Festival activities and atmosphere.

115.3 Appointment to the Festival Media Crew does not provide unrestricted access to:

1. Restricted Areas;
2. backstage or Green Room areas;
3. children or young people;
4. privacy-sensitive locations;
5. medical or emergency incidents;
6. private meetings or conversations; or
7. other areas or circumstances subject to additional controls.

115.4 Media Crew members must comply with applicable:

1. role instructions;
2. safeguarding requirements;
3. privacy requirements;
4. access restrictions;
5. safety requirements;
6. media procedures; and
7. reasonable directions from Event Management.

115.5 Media Crew members must not interfere with Festival operations, performances, emergency response, supervision of children or the reasonable enjoyment of the Festival in order to obtain media.

116. Commissioned and Authorised Media Contributors

116.1 The Organisers may engage or authorise professional photographers, videographers, production providers, photography or camera-club members, students, emerging media practitioners and other media contributors to cover or document the Festival.

116.2 Such persons may participate on a paid, contracted, volunteer, educational, work-experience, in-kind, honorary or other approved basis.

116.3 Authorised Media Contributors remain subject to:

1. these Terms;
2. the scope of their Festival authorisation;
3. any applicable service, contributor, volunteer or other agreement;
4. access and accreditation requirements;
5. safeguarding and privacy requirements; and
6. reasonable Festival directions.

116.4 Participation for portfolio development, study, professional experience or other personal benefit does not provide unrestricted rights to photograph, film, record or access persons or areas within the Festival.

116.5 Where applicable, additional conditions may govern the contributor's retention, publication, portfolio use, commercial use or provision of Festival media.

117. Media Partners and Livestreaming

117.1 The Organisers may appoint or approve Media Partners to provide photography, videography, interviews, broadcasting, livestreaming or other media coverage of the Festival.

117.2 Media Partner arrangements may form part of sponsorship, contra, in- kind, commercial, community or other partnership arrangements.

117.3 A Media Partner's rights and responsibilities may be further governed by a sponsorship, partnership, broadcast, media or other agreement.

117.4 Media Partner status does not confer unrestricted authority to:

1. enter Restricted Areas;
2. access children or young people;
3. interview Participants without appropriate agreement;
4. interfere with performances or Festival operations;
5. enter privacy-sensitive areas;
6. interfere with emergency response; or
7. undertake activities outside the agreed media scope.

117.5 Livestream providers must comply with applicable Festival content, access, safeguarding, operational and technical requirements.

117.6 Where a livestream captures general public Festival areas, persons attending those areas should be aware that their appearance may be transmitted contemporaneously and may not be capable of being removed from the original live transmission after broadcast.

118. News Media and External Media Organisations

118.1 Journalists, television crews, radio personnel, photographers and representatives of news or external media organisations may attend the Festival subject to applicable law and Festival access requirements.

118.2 Where accreditation or Festival authorisation is required for particular access or media activity, media personnel must obtain that approval before undertaking the relevant activity.

118.3 Ordinary admission to the Festival does not of itself grant:

1. backstage access;
2. Green Room access;
3. access to Restricted Areas;
4. preferential access to Entertainers;
5. permission to interfere with Festival operations; or
6. any other special media privilege.

118.4 The Organisers may establish reasonable arrangements for media access, interviews, filming positions or liaison having regard to safety and Festival operations.

118.5 Nothing in these Terms purports to restrict lawful news gathering or publication beyond restrictions the Organisers are lawfully entitled to impose as event organisers or controllers of Festival access and operations.

119. Interviews

119.1 A person must not be pressured, deceived, harassed or intimidated into participating in a media interview.

119.2 A person may decline an interview or request that an interview cease.

119.3 Interviews must not materially obstruct pedestrian movement, Festival activities, performances or operations.

119.4 Interviews involving children or young people must comply with applicable safeguarding, consent and legal requirements.

119.5 Access to an Entertainer, Stallholder, dignitary, invited guest or other Participant for interview purposes is not guaranteed merely because that person is participating in the Festival.

120. Photography and Recording by Attendees

120.1 Reasonable personal photography and recording by Attendees is generally permitted within public Festival areas, subject to these Terms and applicable law.

120.2 Personal photography and recording must not:

1. unreasonably interfere with another person's enjoyment of the Festival;
2. obstruct pedestrian movement;
3. interfere with a performance, activity or Festival operation;
4. involve entry into a Restricted Area;
5. interfere with emergency response or First Aid;
6. involve unlawful, indecent, exploitative, harassing or otherwise prohibited conduct; or
7. breach a reasonable direction given for safety, safeguarding or Festival operations.

120.3 The use of tripods, lighting, large camera rigs or other equipment may be restricted where the equipment obstructs movement, creates a hazard or indicates organised or commercial media activity requiring prior approval.

120.4 Personal photography permission does not constitute permission to use another person's intellectual property, performance, image or other protected material in a manner prohibited by law.

121. Commercial and Organised Content Creation

121.1 The Festival Site must not be used as a location for organised commercial photography, videography, advertising, promotional production, influencer campaigns, brand content or other commercial media activity without prior authorisation where such authorisation is reasonably required by the Organisers.

121.2 A person must not use ordinary Attendee access as a means of circumventing applicable media, sponsorship, Stallholder, promotional or commercial-participation requirements.

121.3 In determining whether media activity is organised or commercial rather than ordinary personal Festival photography, relevant circumstances may include:

1. the purpose of the activity;
2. the equipment being used;
3. whether persons are being directed or staged;
4. whether products, brands, organisations or services are being promoted;
5. whether the activity materially uses Festival locations or crowds as a production setting;
6. whether the activity interferes with Festival operations or Attendees; and
7. whether the person is acting for or on behalf of another entity.

121.4 This clause does not prevent ordinary Attendees from sharing their Festival experiences through personal social-media accounts merely because they have a public following.

122. Competitions, Promotions and Festival Activations

122.1 Photography, filming or recording may form part of a Festival competition, promotion, activation, award, judging process or other organised activity.

122.2 Additional media conditions may apply to persons who voluntarily enter or participate in such an activity.

122.3 Where photography or recording is reasonably contemplated as part of the entry, participation, judging or promotion of the activity, participants must be informed through the applicable competition, promotion or participation conditions where appropriate.

122.4 Media created in connection with such an activity may be used for the purposes permitted under the applicable conditions and any other valid permission.

122.5 Where an entrant or deliberately featured participant is a child or young person, applicable parental or guardian consent requirements must be observed.

122.6 This clause applies to Stallholder competitions and other Festival competitions without limiting any additional provisions contained in the applicable Participant-specific Terms & Conditions or competition rules.

123. Entertainers, Stallholders and Other Participants in Festival Media

123.1 Entertainers, Performing Groups, Stallholders, workshop and activity providers, sponsors and other Participants may be photographed, filmed or recorded in connection with their approved Festival participation.

123.2 Additional media permissions, licences and obligations may apply under the Participant-specific Terms & Conditions or agreement governing that participation.

123.3 In particular:

1. Entertainers and Performing Groups remain subject to the Pasifika Vibes Festival Entertainer Terms & Conditions;
2. Stallholders remain subject to the Pasifika Vibes Festival Stallholder Terms & Conditions;
3. volunteers remain subject to applicable volunteer terms, policies, procedures and role instructions;
4. workshop and activity providers remain subject to any applicable facilitator, provider or participation conditions; and
5. sponsors, Media Partners and other contracted Participants remain subject to their applicable agreements.

123.4 Where Participant-specific media provisions grant rights additional to those arising from ordinary attendance, those provisions continue to apply.

123.5 Participation in a publicly presented performance, stall, workshop, display or activity does not remove the application of safeguarding, privacy or other legal requirements.

124. Privacy-Sensitive Areas and Circumstances

124.1 Photography, filming, livestreaming or recording is prohibited in toilets, changing areas and other locations where a person would reasonably expect a high degree of privacy, except where lawfully undertaken for an authorised emergency, safety, investigative or other legitimate purpose.

124.2 A person must not deliberately photograph, film or record another person:

1. in a state of undress;
2. using toilet or changing facilities;
3. in another private or intimate circumstance;
4. in a manner prohibited by law; or
5. for an exploitative, indecent or unlawful purpose.

124.3 Particular care must be exercised around:

1. medical incidents;
2. distressed or injured persons;
3. lost or separated children;
4. safeguarding incidents;
5. private conversations;
6. sensitive operational incidents; and
7. circumstances where publication could cause unreasonable harm or compromise safety.

124.4 Festival Personnel may establish temporary media exclusion areas where reasonably necessary for safety, privacy, safeguarding, emergency response or incident management.

125. Medical, Emergency and Safeguarding Incidents

125.1 Photography, filming or livestreaming must not interfere with First Aid, medical treatment, emergency response, safeguarding action or incident management.

125.2 Persons must comply with reasonable directions to move away, stop obstructing access or cease particular media activity where necessary to protect safety, privacy or the effective management of an incident.

125.3 Official Festival Media Crew and Authorised Media Contributors must not deliberately exploit a person's illness, injury, distress or vulnerability for sensational or inappropriate content.

125.4 Nothing in this clause prevents appropriate documentation undertaken for legitimate safety, evidentiary, insurance, regulatory or incident-management purposes.

126. Drones and Aerial Recording

126.1 A drone or other remotely piloted aircraft must not be launched, operated or landed within or over the Festival Site as part of Festival-related activity without prior authorisation from the Organisers and compliance with applicable law.

126.2 Festival authorisation does not replace any licence, accreditation, notification, permission or other requirement imposed by aviation law or another authority.

126.3 An authorised drone operator must comply with:

1. applicable aviation requirements;
2. the approved scope of operation;
3. Festival safety requirements;
4. site and crowd restrictions;
5. privacy considerations;
6. directions from Event Management; and
7. any conditions imposed by an appropriate authority.

126.4 The Organisers may prohibit, suspend or restrict drone operations because of weather, crowd conditions, emergency operations, site requirements or another safety or operational consideration.

126.5 Ordinary Festival admission does not constitute permission to operate a drone.

127. Copyright and Ownership of Festival Media

127.1 Copyright and other intellectual-property rights in photographs, video, audio, livestreams and other media created at or in connection with the Festival are determined by applicable law and any relevant contract, licence, assignment, employment arrangement or other agreement.

127.2 These Terms do not state or imply that the Organisers automatically own copyright in every photograph, recording or other item of media created at the Festival.

127.3 Where the Organisers commission, engage or authorise another person to create Festival media, the ownership and permitted use of that media may be governed by the applicable service, contributor, sponsorship, media or other agreement.

127.4 Where Festival media is commissioned, contributed or supplied by another person, the Organisers may obtain such licences, assignments or other permissions as are appropriate for the intended Festival use of that media.

127.5 A person must not falsely represent themselves as owning Festival media or intellectual property belonging to another person.

128. Use of Official Festival Media

128.1 Subject to applicable law and any relevant consent, licence or agreement, the Organisers may reproduce, publish, communicate, display, distribute, archive, adapt, crop, format and otherwise use official Festival media for the purposes described in Clause 110.

128.2 Official Festival media may continue to be used after the Festival at which it was created, including in connection with future Pasifika Vibes Festivals.

128.3 Media may be adapted for different formats, including websites, social media, advertising, print, reports, presentations and promotional materials, provided that the use remains within the rights lawfully available to the Organisers.

128.4 The Organisers will not knowingly use a person's image in a manner that falsely attributes to that person a statement, endorsement or association they did not make or authorise.

128.5 Nothing in this clause gives the Organisers rights that they do not otherwise possess under applicable law, consent, contract or licence.

129. Festival Branding and Representation

129.1 Photography or recording at the Festival does not confer a right to represent that a person, business, organisation, publication or media outlet is:

1. an official Festival photographer;
2. an authorised Festival Media Partner;
3. a Festival sponsor;
4. endorsed by Pasifika Vibes Festival; or
5. acting on behalf of the Organisers, unless that representation is accurate and authorised.

129.2 Festival names, logos, branding, accreditation and other intellectual property must not be used in a misleading or unauthorised manner.

129.3 Nothing in this clause prevents reasonable factual reference to or reporting about Pasifika Vibes Festival where otherwise lawful.

130. Media Directions and Withdrawal of Special Access

130.1 A person granted media accreditation, special media access or other Festival media privileges must comply with the conditions attached to that approval.

130.2 The Organisers may reasonably restrict or withdraw special media access where a person:

1. materially exceeds the scope of their authorisation;
2. breaches safety or safeguarding requirements;
3. enters Restricted Areas without authority;
4. materially interferes with Festival operations;
5. misuses accreditation;
6. engages in serious misconduct; or
7. otherwise materially breaches applicable media conditions.

130.3 Withdrawal of special media access does not necessarily require the person to leave the Festival where they remain otherwise entitled to attend as an ordinary Attendee, unless another provision of these Terms permits or requires removal.

130.4 Once special media privileges are withdrawn, the person must cease exercising those privileges and comply with the conditions applicable to their remaining Festival status.

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PART 11 – FESTIVAL CHANGES, CANCELLATION, PROPERTY & OPERATIONAL MATTERS

131. Festival Programme and Activities

131.1 The Organisers may determine and modify the Festival programme, timetable, activities, performances, workshops, ceremonies, attractions, stalls, displays and other Festival content.

131.2 Published programmes, schedules, maps, promotional material and announcements represent the Organisers' intended arrangements at the time of publication but may be subject to change.

131.3 Changes may occur because of:

1. Entertainer or Participant availability;
2. late arrival, withdrawal or cancellation;
3. weather or environmental conditions;
4. safety considerations;
5. technical or equipment issues;
6. operational requirements;
7. emergency or regulatory requirements;
8. circumstances affecting the Festival Site; or
9. other circumstances reasonably affecting delivery of the Festival.

131.4 The Organisers may reasonably:

1. change performance or activity times;
2. change the order of the programme;
3. substitute or remove an Entertainer, activity or attraction;
4. relocate a performance, stall, workshop or activity;
5. shorten, delay, suspend or cancel an individual programme item; or
6. make other programme adjustments reasonably required by the circumstances.

131.5 Admission to the Festival is admission to the Festival as a whole and does not guarantee that any particular Entertainer, Stallholder, workshop, activity, attraction or programme item will occur at a particular time or at all.

131.6 Participant-specific rights concerning changes to an allocated performance, stall, workshop or other participation arrangement remain subject to the applicable Participant-specific Terms & Conditions or agreement.

132. Two-Day Festival Format

132.1 Pasifika Vibes Festival 2026 operates over two Festival Days.

132.2 Programmes, Entertainers, activities, Stallholders, workshops and other Festival content may differ between Festival Days.

132.3 Attendance on one Festival Day does not guarantee that content available on another Festival Day will also be available on that day.

132.4 A ticket or other admission entitlement applies only to the Festival Day or Festival Days for which it is valid.

132.5 Where a multi-day ticket, pass, wristband or other admission credential is issued, the holder must comply with the conditions applicable to its use throughout the relevant Festival Days.

132.6 The interruption, modification or cancellation of part of one Festival Day does not necessarily mean that another Festival Day will also be interrupted, modified or cancelled.

133. Weather and Outdoor Event Conditions

133.1 Pasifika Vibes Festival is predominantly an outdoor event and is ordinarily intended to proceed in a range of normal weather conditions.

133.2 Rain, heat, wind, cloud, sunshine or other ordinary weather conditions do not of themselves require cancellation of the Festival.

133.3 The Organisers may modify Festival arrangements in response to actual or forecast conditions, including by:

1. modifying the programme;
2. delaying or suspending particular activities;
3. relocating activities where practicable;
4. restricting access to affected areas;
5. modifying temporary structures or equipment;
6. implementing additional safety controls;
7. delaying opening or commencing closure procedures; or
8. taking another reasonable safety or operational measure.

133.4 Where conditions present or are reasonably expected to present an unacceptable safety risk, the Organisers may suspend, postpone, curtail or cancel part or all of the Festival.

133.5 Decisions concerning weather-related changes may take into account official warnings, forecasts, observed site conditions, advice from relevant authorities, venue conditions and the Organisers' risk-management arrangements.

134. Interruption, Suspension and Temporary Closure

134.1 The Organisers may temporarily interrupt, suspend or close part or all of the Festival where reasonably necessary because of:

1. an emergency;
2. severe weather;
3. fire, smoke or environmental hazard;
4. structural or electrical safety concerns;
5. significant crowd or security concerns;
6. loss of an essential service;
7. emergency-service or regulatory directions;
8. a serious incident;
9. conditions affecting safe access to or use of the Festival Site; or
10. another circumstance materially affecting safe or lawful Festival operations.

134.2 A temporary suspension may occur while the Organisers assess whether Festival operations can safely resume.

134.3 Persons may be required to leave, relocate within or temporarily remain outside an affected area during a suspension or closure.

134.4 The Festival or affected activity may resume where the Organisers determine that it is reasonably safe and lawful to do so.

134.5 A temporary interruption or closure does not necessarily constitute cancellation of the Festival.

135. Cancellation, Curtailment or Postponement

135.1 The Organisers may cancel, curtail, postpone or materially alter part or all of the Festival where reasonably necessary because of circumstances including:

1. severe or dangerous weather;
2. natural disaster;
3. fire or significant environmental hazard;
4. public-health or government requirements;
5. emergency-service or regulatory directions;
6. significant infrastructure, utility or venue failure;
7. inability to safely access or operate the Festival Site;
8. serious security or public-safety concerns;
9. circumstances beyond the reasonable control of the Organisers; or
10. another circumstance making continuation unsafe, unlawful, impracticable or unreasonable.

135.2 Where reasonably practicable, the Organisers will communicate significant cancellation, postponement or material-change information through appropriate Festival communication channels.

135.3 Different decisions may be made in relation to different Festival Days, areas, programmes or activities according to the circumstances.

135.4 Cancellation or curtailment of one Festival Day does not automatically cancel another Festival Day.

135.5 Rights relating to ticket refunds, transfers, rescheduling, cancellation or other admission remedies are governed by the Pasifika Vibes Festival Ticketing Terms & Conditions, together with these Terms and applicable law, including Australian Consumer Law.

135.6 Rights of Stallholders, Entertainers, contractors, sponsors and other Participants following cancellation, postponement or material change are governed by their applicable Participant-specific Terms & Conditions or agreements and applicable law.

136. Circumstances Beyond the Organisers' Reasonable Control

136.1 Festival operations may be affected by events or circumstances beyond the reasonable control of the Organisers.

136.2 Such circumstances may include, where applicable:

1. extreme or severe weather;
2. natural disasters;
3. fire;
4. flood;
5. significant smoke or air-quality events;
6. widespread power, telecommunications or utility failures;
7. serious transport or access disruption;
8. acts or directions of government or regulatory authorities;
9. emergency-service operations;
10. public-health emergencies;
11. significant civil disturbance or security incidents;
12. failure or unavailability of critical infrastructure or venue facilities;
13. industrial action materially affecting Festival delivery; or
14. other comparable circumstances beyond the Organisers' reasonable control.

136.3 Where such circumstances arise, the Organisers may take reasonable steps to modify Festival operations, minimise risk and continue as much of the Festival as can safely and lawfully proceed.

136.4 Nothing in this clause excludes, restricts or modifies any right or remedy that cannot lawfully be excluded, restricted or modified.

137. Utilities and Essential Services

137.1 Festival operations may depend upon services including electricity, water, telecommunications, internet connectivity, waste services, amenities and other venue or third-party infrastructure.

137.2 The Organisers will take reasonable steps within their control to manage material service disruptions affecting Festival operations.

137.3 A temporary interruption to a utility or service does not necessarily require closure or cancellation where Festival operations can safely and lawfully continue.

137.4 Activities dependent upon an unavailable service may be suspended, modified, relocated or ceased until the service is restored or a suitable alternative is available.

137.5 Participants remain responsible for any backup or contingency arrangements specifically allocated to them under their Participant-specific Terms, agreements or operational requirements.

138. Personal Property

138.1 Persons attending or participating in the Festival remain responsible for their personal belongings and property.

138.2 Reasonable care should be taken with items including:

1. wallets and purses;
2. mobile phones;
3. cameras and electronic devices;
4. bags;
5. jewellery;
6. mobility equipment;
7. instruments;
8. Participant equipment; and
9. other personal property.

138.3 The Organisers do not provide secure storage for personal property unless expressly stated otherwise.

138.4 A person should not leave property unattended where doing so creates a safety or security concern.

138.5 Nothing in this clause excludes liability that cannot lawfully be excluded.

139. Lost and Found Property

139.1 Property found within the Festival Site may be handed to a designated Festival information, administration or Lost Property point where one is operating.

139.2 Persons seeking lost property may be asked to provide sufficient information to reasonably demonstrate ownership or entitlement to collect the item.

139.3 The Organisers may record reasonable information concerning significant lost or found property for the purpose of managing its return.

139.4 The Organisers do not guarantee that lost property will be found, handed in or capable of being returned.

139.5 Unclaimed property may, after a reasonable period, be dealt with in accordance with applicable law and the Organisers' reasonable lost-property procedures.

139.6 Perishable, hazardous, unhygienic, unlawful or otherwise unsuitable items may be dealt with differently where reasonably necessary.

139.7 Identification documents, bank cards, mobile devices, keys or other sensitive items may be subject to additional reasonable procedures intended to return them securely to their owner.

140. Unattended, Suspicious or Hazardous Property

140.1 A person who identifies unattended property that appears suspicious or potentially hazardous should notify Festival Personnel and should not unnecessarily handle or interfere with the item.

140.2 Festival Personnel may establish an exclusion area or seek assistance from Security, Queensland Police Service or emergency services where appropriate.

140.3 Persons must comply with lawful and reasonable directions concerning an unattended, suspicious or potentially hazardous item.

140.4 Nothing in this clause requires Festival Personnel or volunteers to personally inspect, move or handle an item where doing so may expose them to unreasonable risk or fall outside the reasonable scope of their role.

141. Damage to Festival, Venue or Other Property

141.1 A person must not intentionally, recklessly or unlawfully damage, deface, destroy or interfere with:

1. Festival property;
2. Pine Rivers Showgrounds property;
3. temporary structures or equipment;
4. Stallholder or Participant property;
5. vehicles;
6. landscaping or vegetation;
7. signage;
8. amenities;
9. neighbouring property; or
10. another person's property.

141.2 Graffiti, deliberate vandalism and intentional damage are prohibited.

141.3 A person responsible for damage may be liable for reasonable costs arising from that damage to the extent permitted by law.

141.4 Suspected criminal damage may be reported to Queensland Police Service or another appropriate authority.

142. Cleanliness, Waste and Environmental Responsibility

142.1 All persons are expected to assist in maintaining a clean, safe and welcoming Festival environment.

142.2 Waste should be placed in appropriate bins or disposal facilities.

142.3 A person must not deliberately:

1. litter;
2. dump waste;
3. dispose of liquids, oils, chemicals or other substances inappropriately;
4. contaminate drains or waterways;
5. abandon equipment, stock or other property; or
6. create an avoidable environmental or hygiene hazard.

142.4 Participants responsible for stalls, food operations, workshops, displays or other activities must manage waste generated by their activities in accordance with applicable Festival requirements.

142.5 The Organisers may require a Participant to clean or rectify an area affected by that Participant's activities where reasonably appropriate.

143. Festival Maps, Signage and Information

143.1 Festival maps, programmes, schedules, websites, social-media information and signage are provided to assist Attendees and Participants.

143.2 Information may be updated as Festival arrangements develop or circumstances change.

143.3 Where an operational change occurs after printed or previously published information was produced, more recent Festival directions or information may supersede the earlier material.

143.4 Persons should follow current on-site safety and operational directions where these differ from an earlier published map, programme or schedule.

143.5 The Organisers will seek to communicate material changes reasonably and appropriately having regard to the circumstances.

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PART 12 – ENFORCEMENT, REFUSAL OF ENTRY, REMOVAL, LIABILITY, PRIVACY & GENERAL PROVISIONS

144. Compliance with these Terms

144.1 All persons entering, attending, working at or otherwise participating in the Festival must comply with these Terms and any other conditions lawfully applicable to their attendance or participation.

144.2 The Organisers may take reasonable and proportionate action in response to a breach or suspected breach of these Terms.

144.3 In determining an appropriate response, relevant considerations may include:

1. the nature and seriousness of the conduct;
2. whether the conduct presents an immediate safety risk;
3. whether another person has been harmed, threatened or intimidated;
4. whether the conduct is deliberate, repeated or continuing;
5. whether a reasonable direction has been ignored;
6. whether the matter can readily be corrected;
7. the person's age and apparent circumstances;
8. safeguarding considerations;
9. applicable Participant-specific requirements; and
10. any relevant legal or regulatory requirement.

144.4 Not every breach requires removal from the Festival. Minor or readily correctable matters may be addressed through information, a request, direction or warning where appropriate.

144.5 Serious conduct may justify immediate action without a prior warning.

145. Directions, Warnings and Corrective Action

145.1 Where appropriate, Festival Personnel may ask or direct a person to:

1. cease particular conduct;
2. move from or avoid a particular area;
3. correct a safety or operational issue;
4. remove an unauthorised item where lawful and appropriate;
5. comply with an access, traffic, safeguarding or crowd-management requirement;
6. reduce unreasonable noise or disruption;
7. discontinue an unauthorised activity;
8. obtain assistance or clarification from an appropriate Festival representative; or
9. take another reasonable action necessary to restore compliance.

145.2 A person should be given a reasonable opportunity to comply where the circumstances permit.

145.3 A warning is not required before further action where the conduct is sufficiently serious, urgent or unsafe.

145.4 Festival Personnel should exercise directions reasonably, respectfully and within the scope of their authority.

146. Refusal of Entry

146.1 The Organisers may refuse entry in the circumstances set out in Clause 18 and otherwise in accordance with these Terms.

146.2 Refusal of entry is subject to the general enforcement principles in this Part.

146.3 Refusal of entry must not be exercised unlawfully or for a discriminatory reason prohibited by law.

146.4 Where the concern can reasonably be resolved before entry—for example, by removing a prohibited but otherwise lawful item from the Festival Site—the person may be permitted to enter once the concern has been satisfactorily addressed.

147. Removal from the Festival

147.1 A person may be directed to leave the Festival Site where reasonably warranted by their conduct or circumstances.

147.2 Grounds may include:

1. violence or attempted violence;
2. threats or serious intimidation;
3. sexual harassment, sexual misconduct or other serious harassment;
4. serious bullying or abuse;
5. unlawful conduct;
6. possession, supply or use of prohibited substances;
7. serious or repeated disregard of safety requirements;
8. refusal to comply with a reasonable direction;
9. unauthorised entry into Restricted Areas;
10. serious interference with Festival operations, emergency response or another person's participation;
11. serious damage to property;
12. prohibited campaigning, protest, promotion or organised performance activity;
13. serious or repeated breach of these Terms; or
14. another circumstance where continued presence presents an unacceptable safety, behavioural, legal or operational concern.

147.3 Removal may occur without prior warning where the seriousness or urgency of the circumstances reasonably warrants immediate action.

147.4 Where practicable and appropriate, the person may be informed of the reason for removal.

147.5 A person directed to leave must do so promptly and must comply with reasonable directions concerning the route or manner of departure.

148. Re-entry Following Removal

148.1 A person removed from the Festival must not re-enter the Festival Site during the period specified by the Organisers or another authorised person.

148.2 Unless otherwise stated, removal for serious misconduct may apply for the remainder of that Festival Day.

148.3 Depending upon the seriousness of the conduct, the Organisers may determine that the person is not permitted to attend a subsequent Festival Day.

148.4 Any decision affecting admission on a subsequent Festival Day should be proportionate to the circumstances and may take into account ongoing safety, safeguarding or behavioural concerns.

148.5 Attempting to evade a removal decision by using another entrance, ticket, wristband, identity or other means may itself constitute a further breach of these Terms.

149. Removal and Ticket Refunds

149.1 A person refused entry or removed because of their own material breach of these Terms is not entitled to a refund merely because they were unable to enter or continue attending the Festival, subject to applicable law.

149.2 Ticket refund, cancellation, transfer and related admission rights are otherwise governed by the Pasifika Vibes Festival Ticketing Terms & Conditions and applicable law, including Australian Consumer Law.

149.3 Nothing in this clause excludes, restricts or modifies any right or remedy that cannot lawfully be excluded, restricted or modified.

150. Assistance from Security, Police and Other Authorities

150.1 The Organisers or Festival Personnel may seek assistance from contracted Security, Queensland Police Service, emergency services, Council or another appropriate authority where circumstances warrant.

150.2 Assistance may be sought in relation to matters including:

1. violence or threats;
2. suspected criminal conduct;
3. serious harassment or sexual misconduct;
4. serious public-safety concerns;
5. persons refusing to leave;
6. prohibited substances or dangerous items;
7. significant property damage;
8. missing or endangered persons;
9. emergencies; or
10. circumstances exceeding the reasonable role or authority of Festival Personnel.

150.3 Festival volunteers and other personnel should not expose themselves to unreasonable personal risk in attempting to physically enforce these Terms.

150.4 Nothing in these Terms limits the lawful powers of Queensland Police Service, emergency services, Council or another authorised authority.

151. Children and Removal or Refusal of Entry

151.1 Enforcement involving a child or young person must be approached with appropriate regard to their age, safety and circumstances.

151.2 Where a child is attending under the supervision of a parent, guardian or responsible adult, Festival Personnel may address relevant concerns with that responsible adult where appropriate.

151.3 A child must not knowingly be placed in an unsafe situation merely because a parent, guardian or responsible adult is refused entry or removed.

151.4 Where removal or another enforcement action creates a child- safeguarding or reunification concern, Festival Personnel should follow applicable safeguarding and lost/separated-child procedures.

151.5 Queensland Police Service or another appropriate authority may be contacted where necessary to protect a child's safety or manage circumstances beyond the appropriate role of Festival Personnel.

152. Personal Information

152.1 The Organisers may collect personal information reasonably required for Festival administration and operations.

152.2 Depending upon the person's interaction with the Festival, this may include information associated with:

1. ticket purchases;
2. applications and registrations;
3. Stallholder, Entertainer, volunteer, workshop or other participation;
4. enquiries and correspondence;
5. competitions or promotions;
6. lost property;
7. incidents, safety or First Aid;
8. sponsorship, contracting or supplier arrangements; and
9. other legitimate Festival activities.

152.3 Personal information will be handled subject to applicable law and the Pasifika Families Inc. Privacy Policy, together with any applicable privacy notice or consent.

152.4 The Organisers should collect, use, disclose and retain personal information only for legitimate purposes for which they are authorised or permitted to do so.

152.5 Nothing in these Terms requires an Attendee to provide unnecessary sensitive or health information merely because they attend the Festival.

153. Incident and Safety Records

153.1 The Organisers may create and retain reasonable records concerning incidents, injuries, complaints, safeguarding concerns, property damage, significant breaches of these Terms and other operational matters.

153.2 Such records may include information reasonably necessary to:

1. manage the incident;
2. protect persons involved;
3. investigate or review what occurred;
4. meet insurance or legal requirements;
5. respond to complaints;
6. improve future Festival safety and operations; or
7. provide information to an appropriate authority where lawful and necessary.

153.3 Access to incident information should be limited appropriately having regard to privacy, confidentiality, safeguarding and operational requirements.

153.4 Personal information contained in incident and safety records must be handled consistently with applicable law and the Pasifika Families Inc. Privacy Policy.

154. Liability and Assumption of Ordinary Risks

154.1 Attendance at an outdoor public Festival involves ordinary risks associated with crowds, weather, uneven outdoor surfaces, temporary structures, movement through parking and pedestrian areas, and participation in Festival activities.

154.2 Persons should exercise reasonable care for their own safety and follow applicable Festival safety requirements.

154.3 To the maximum extent permitted by law, the Organisers are not responsible for loss, damage, injury, delay, inconvenience or expense caused solely by:

1. a person's own unlawful, reckless or negligent conduct;
2. another Attendee or third party outside the Organisers' reasonable control;
3. failure to follow reasonable Festival safety directions; or
4. circumstances for which liability may lawfully be excluded or limited.

154.4 Nothing in these Terms excludes, restricts or modifies:

1. rights or remedies under Australian Consumer Law;
2. liability that cannot lawfully be excluded or restricted; or
3. any statutory guarantee, duty or obligation that cannot lawfully be excluded.

154.5 Nothing in these Terms should be interpreted as requiring a person to waive a legal right that cannot lawfully be waived.

155. Participant Liability and Separate Agreements

155.1 Stallholders, Entertainers, contractors, suppliers, sponsors, Media Partners, workshop providers and other Participants may have additional liability, indemnity, insurance and risk-allocation obligations under their applicable Participant-specific Terms & Conditions or agreements.

155.2 These Festival-wide Terms do not replace those Participant-specific provisions.

155.3 Where a Participant-specific agreement lawfully allocates responsibility for particular activities, equipment, personnel or risks, that agreement continues to apply.

156. No Guarantee of Uninterrupted Festival Experience

156.1 The Organisers will seek to deliver the Festival substantially as planned but cannot guarantee uninterrupted access to every performance, activity, Stallholder, facility, service, parking area or part of the Festival Site.

156.2 Reasonable operational changes, queues, temporary closures, weather responses, programme changes, service interruptions and safety measures may occur during a large public Festival.

156.3 Nothing in this clause limits rights arising from a major failure, cancellation or other circumstance for which a remedy is required by applicable law or the applicable Pasifika Vibes Festival Ticketing Terms & Conditions.

157. Reasonable Exercise of Organisers' Discretion

157.1 Where these Terms give the Organisers discretion to approve, refuse, restrict, modify, suspend or otherwise determine a matter, that discretion should be exercised reasonably having regard to the purpose of the relevant provision and the circumstances.

157.2 Relevant considerations may include safety, safeguarding, accessibility, Festival character, legal requirements, operational feasibility, fairness to other Participants and Attendees, and protection of the Festival Site.

157.3 Nothing in these Terms authorises the Organisers to exercise discretion contrary to applicable law.

158. Amendments to these Terms

158.1 The Organisers may amend these Terms where reasonably necessary to address:

1. legal or regulatory requirements;
2. safety or safeguarding requirements;
3. changes to Festival operations;
4. venue or authority requirements;
5. material changes to Festival arrangements; or
6. correction or clarification of these Terms.

158.2 The current version of these Terms will be published through the Festival's official information channels.

158.3 Material amendments affecting persons who have already entered into a separate contractual arrangement with the Organisers remain subject to applicable law and the terms of that arrangement.

158.4 An amendment will not retrospectively remove a right or remedy where doing so would be unlawful.

159. Relationship with Other Festival Terms, Policies and Agreements

159.1 These Terms form part of the broader framework governing attendance, participation, activities and operations at Pasifika Vibes Festival.

159.2 Depending upon a person's role, activity or interaction with the Festival, additional terms, policies or conditions may include:

1. the Pasifika Vibes Festival Ticketing Terms & Conditions;
2. the Pasifika Vibes Festival Stallholder Terms & Conditions;
3. the Pasifika Vibes Festival Entertainer Terms & Conditions;
4. the Pasifika Vibes Festival Volunteer Terms & Code of Conduct;
5. the Pasifika Vibes Festival Workshop & Activity Provider Terms & Conditions;
6. the Pasifika Vibes Festival Media Accreditation & Media Contributor Conditions;
7. the Pasifika Families Inc. Privacy Policy;
8. the Pasifika Vibes Festival Child Safety & Safeguarding Policy;
9. applicable competition or promotion terms;
10. sponsorship, partnership, contractor, supplier, service-provider or Media Partner agreements; and
11. other conditions, approvals or requirements applicable to a person's particular Festival participation or activity.

159.3 Applicable terms, policies, agreements and requirements should, so far as reasonably possible, be read together according to their respective purposes.

159.4 Where a Participant-specific document imposes a more particular requirement relevant to that person's role or activity, that requirement continues to apply in addition to these Festival-wide Terms.

159.5 Nothing in these Terms or another Festival document overrides a lawful requirement imposed by legislation, a court, Queensland Police Service, an emergency service, Council or another authority having jurisdiction.

160. Severability

160.1 If any provision of these Terms is found to be invalid, unlawful or unenforceable, that provision is to be read down to the extent reasonably possible to make it valid and enforceable.

160.2 If the provision cannot reasonably be read down, it may be severed without affecting the validity or enforceability of the remaining provisions.

161. No Waiver

161.1 A failure or delay by the Organisers to enforce a provision of these Terms on one occasion does not necessarily waive the right to enforce that provision on another occasion.

161.2 Allowing or tolerating particular conduct in one circumstance does not create an ongoing entitlement to engage in that conduct.

161.3 An exception, approval or accommodation granted to one person or Participant does not automatically apply to another person or circumstance.

162. Governing Law

162.1 These Terms are governed by the laws applicable in Queensland, Australia.

162.2 Nothing in these Terms excludes the operation of applicable Commonwealth law.

163. Contact and Festival Organiser

163.1 Pasifika Vibes Festival is organised by Pasifika Families Inc.

163.2 Questions concerning these Terms, Festival participation or applicable Festival requirements may be directed to the Organisers through the official Pasifika Vibes Festival contact channels.

163.3 Participant-specific enquiries should, where appropriate, be directed through the contact method associated with the relevant application, agreement or Festival programme.

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